* Use command f to find a word or phrase on the page.
Table of Contents
If you are looking for the previous app, CopyPaste Pro, then click here. This manual is for the new CopyPaste which is a different app.
9/30/22 – Version 0.9.81 – Version Changes Info. The new version is the one to use. Use, ‘Check for updates’, to update to this latest. For those using a version prior to 0.9.69 ”Check for updates’ may not do an automatic upgrade. In which case, download the app from our website and do a manual install.
Version 0.9.81 has a new feature called TriggerClip, click to see the description below.
Please always check the, ‘Compatibility’ section for changes that could prevent full use of CopyPaste or could cause you to think it’s not working or working incorrectly.
Q: When I paste it pastes the clip twice.
A: That means you have the older CopyPaste Pro and the new CopyPaste running at the same time. Only run one app that edits the clipboard at a time. Make sure you are not running the old CopyPaste Pro by accident by going to it’s prefs and unchecking the, ‘Launch CopyPaste Pro at login’.
Always use the latest version which can be downloaded manually from plumamazing.com then put the unzipped app in your application folder. Double click the app to launch it.
Once launched the CopyPaste icon (a clipboard with command key symbol) is seen at top right in the Mac’s menu bar (screenshot below). We call it the Clip History Menu.
Now with CopyPaste running whenever you make a copy from the Edit menu or by command c it remembers that copy and adds a one line preview of that clip to the Clip History. At the bottom of the screenshot (right) the last 3 copies are displayed at the bottom of that menu next to the numbers 0, 1 and 2. 0 is the most recent copy and the higher numbers are progressively older copies. CopyPaste acts like a stack, ledger or log of every copy you made. It’s a time machine of all your copies or cuts. You will soon find this to be very very handy. CopyPaste magnifies your productivity and saves you from an immense amount of frustration.
Try it now: find some text select it, copy that text (either use command c or go to the edit menu and select the ‘Copy’ menu item). Go to the CopyPaste menu and see your copy there in clip 0 (we call each copy a ‘clip’) . Make a second copy of something different. Look and you’ll see your recent copy in clip 0 and the previous copy in clip 1. Do some more copies to see how the Clip History is a stack of your previous copies. Each copy appears first at clip 0 (zero) then migrates down the list with each new consecutive copy. 0 becomes 1 becomes 2, etc. with each new copy. CopyPaste makes the previously invisible clipboard visible. Now, you can see each copy or cut. CopyPaste remembers every copy and that is called the Clip History. The above is fundamental to understand CopyPaste.
Put your cursor where you want to paste then tap once on any of the clips in the Clip History menu or,
Command v pastes what’s in clip 0 as usual. Clip 0 is the system clipboard.
To paste other clips can also be done by their number (# below) like this:
Control v # (Example: control v 4 pastes clip 4)
Please try all of these to see how they work.
To Search Clips
In the screenshot above the search field is at the top of the CopyPaste menu. Once you open the menu if you type that text will appear in the search field and immediately filter all clip for what you typed. Please try it.
CopyPaste just sits in the menu bar. It’s there if you need it at any time. You can also quit CopyPaste anytime by tapping first on the ‘CopyPaste menu’ then the ‘Admin menu’ and selecting the menu item ‘Quit’ at the bottom of the menu. Click on the center of the video below to see the menu which takes you to ‘Quit’ & also ‘Help’.
In the Admin menu in above video is also a menu item for the Preferences for CopyPaste. Please to the Admin menu and select the Preferences and have a look at all the preferences. Hold off on changing anything there for now. If you have a hotkey not work in CopyPaste it probably means another app is using it. We recommend changing or removing that hotkey from the other app so CopyPaste can use it.
Get comfortable copying and seeing your copies appear in the CopyPaste History.
Try some of the new and different ways to paste.
Open and checkout the CopyPaste Preferences, Help and other menu items in the CopyPaste Admin menu
Launch and quit CopyPaste.
All kinds of people use CopyPaste, from totally newbies on the computer, to experts. If you’re a beginner keep in mind you don’t have to learn everything at once. Launch CopyPaste and copy and paste as usual. Take it a step at a time. This is just the start.
In this quick start you’ve learned that with CopyPaste installed, you can copy just as before but instead of being invisible each copy is remembered and displayed in a Clip History and can be viewed anytime. When you are ready, tap here for more cool and useful features to learn about for greater productivity.
In that beginning time, Mac apps were not multi-tasking. You could only run and use, one app at a time. To overcome that problem, a technique was needed to move data between apps. Luckily another wizard named Larry Tesler working with a language called Smalltalk first cognized and named the ability to select and move data from one place or app to another, copy and paste. The Mac OS then became the first to use a system clipboard thanks to Bruce Horn, Andy Hertzfeld and Steve Capps who were all wizards that were part of the first Mac team. The system clipboard allowed copying a text or graphic into a ‘system clipboard’ in one app, quitting that app, launching another app and pasting from that same universal ‘system clipboard’. Necessity was the mother of this invention. At that time, the Mac didn’t have a way or memory to run 2 apps at once so, the clipboard, was a revolutionary invention, time saver and now it’s just accepted like it always existed.
Most of us aren’t consciously aware of it but it needs to be said, “Just like the wheel, copy and paste on the computer, is one of the greatest time-saving inventions and also one of the most overlooked.”
As the years passed the Mac OS became multi-tasking and the clipboard became even more essential. As wonderful as the regular old clipboard is, some limitations have always hampered it’s full potential. The issues are: there is only one clipboard; you can’t see the contents of that system clipboard (its invisible); and the moment you copy something the previous clipboard is forgotten. That raised a question. How could those problems be solved?
A bright knight named Peter Hoerster, was inspired to code an app that removed those limitations. Peter and Julian (me) worked together to create the first app which allowed any user of the Mac to use, display and remember multiple clipboards from within any app. We created essential new words to describe all the new features of this multiple clipboard app and named it, CopyPaste. The addition of CopyPaste allowed any user to extend the original clipboard, make the invisible clipboard, visible, and add new abilities like transforming the content of clips. CopyPaste was born in 1993. Every year since CopyPaste has grown better, more powerful and more popular.
Mac OS 10.15 or higher. iCloud features available in Mac OS 12 and higher.
After the 30 day full featured trial CopyPaste continues working but not all features are available.
To purchase CopyPaste click here to put it in your cart in the plum amazing store.
Your purchase helps the app to continue evolving and improving, benefiting you and every user.
Icons for CopyPaste Pro & CopyPaste 2022
For the new CopyPaste the icon at top-right is the file icon.
At bottom-right is the new CopyPaste menubar icon.
IMPORTANT: On Mac laptops with a notch, the menu bar icon can sometimes hide behind the notch if you already have a bunch of menubar apps.
The new app is called just ‘CopyPaste’. It is different from ‘CopyPaste Pro’ which has been available for many years. The new ‘CopyPaste’ has different features, user interface and price from the older ‘CopyPaste Pro’. Though they share a similar name and icon, ‘CopyPaste’ is not an upgrade for ‘CopyPaste Pro’, it is a completely new app. We will continue improving the older ‘CopyPaste Pro’. They will continue in parallel with a different look, feel and features. There is no upgrade from one to the other.
There have been many major versions of CopyPaste since 1996, the last being CopyPaste Pro. All of them were changes or additions of code to the original. Meaning it was always the same app, getting slowly improved over time.
The latest CopyPaste circa 2022 is a total rethink with some of the original architecture coded using a new language:swift and depending on modern API’s (Application Programming Interfaces) supplied by Apple and other companies.
That means for previous users it will be quite a different experience but the apps goals are similar, to put the power of the clipboard in the hands of the user to magnify their productivity. This manual aides the transition.
The original CopyPaste was fun for users for years as new features arrived over decades. We expect the same for the new CopyPaste which will also provide entertaining totally new features for years to come.
Optional: Use Apple iCloud for automatic backups, sharing clips and to connect with CopyPaste iOS (being created). Details below.
We will put things here which are important to compatibility.
If you have a new Mac laptop with a notch use version 0.9.74 or higher. If you have many menubar items CopyPaste and other menubar apps can get hidden behind the notch.
If you can’t paste clips from the CopyPaste menu by the number using control and a number then make sure to turn off the, ‘Switch to Desktop #’ (screenshot below). These got turned on in Mac OS 12.4 update. These prevent CopyPaste from using control # to paste clips with that hotkey. You can change those (depends on the number of space you have) hotkeys here:
Using iCloud is secondary and currently not essential. Keep it simple when starting, later you might enjoy turning it on for added features and the connection to iPhone/iPad app (coming). For now we recommend skipping this iCloud section and continuing on to become more familiar with and learn how to use CopyPaste on the Mac first.
Why use iCloud with CopyPaste?
Setting up iCloud with CopyPaste
1) iCloud also needs to be turned on in the Mac System Preferences. To use iCloud with CopyPaste, go to the CopyPaste menu at top right in your menubar. It looks like this:
Notice above that the red cloud icon indicates iCloud is off. Tap the red cloud icon and you will be taken to the Apple system preferences. Tap on ‘Start Using iCloud’ sign-in, then it looks green (like below) in a few minutes. Make sure that iCloud Drive is checked on like this:
Tap here for Apple’s problem solving instructions for turning on iCloud. When iCloud is on you see this green cloud (below) in the CopyPaste menu.
2) Make sure iCloud is on and iCloud Drive is checked on.
Then in CopyPaste 2 things are needed to hook up CopyPaste and iCloud.
3) iCloud setting needs to be checked on (screenshot below) in the CopyPaste preferences.
Hotkeys can be seen for items in the table of contents as a handy reference.
Hotkeys are handy shortcuts to perform an action from the keyboard. Command C to copy to the clipboard is a hotkey. Just like command c, knowing hotkeys can increase productivity but if you don’t you can still click around to achieve the same actions.
IMPORTANT: There are 4 command keys, control ⌃, command ⌘, option ⌥ and shift ⇧.
These act as modifiers to regular keys. When we say, control ‘a,’ we mean, hold down the control key and tap the letter ‘a’. Shift ‘a’ might perform some totally different action. Most people find command c, to copy and command v, to paste, very handy. CopyPaste takes it a step further and gives more hotkeys for common (and really useful) actions.
There are hotkeys that can be changed (seen here in the prefs) and hotkeys that can’t be changed.
These hotkeys can’t be changed, they’re hardwired. If you learn these at the outset it is handy like knowing command c saves you time.
Editable hotkeys can be seen here. Editable hotkeys have a default setting. When we mention hotkeys are control h or command e, etc., in the manual we are referring to the default setting for the hotkey. We recommend sticking with the default hotkeys, for now, to get comfortable with how the app works. If you change it and don’t remember the default, go to the Advanced Setting where you can reset everything to default (Important: do not reset if you have data, clips, clip sets, settings you want to keep)
|Control Key (⌃)||Key or Clip||Result||Action|
|Control (down)||h (by default)||Opens History Clip Set Menu|
|Control (down)||f||Opens Favorites Clip Set Menu|
|Control (down)||o||OCR Tool/Cursor||Drag cursor over region to OCR|
|Control (down)||e||Opens Emoji Window|
|Control (down)||type clip number (i.e. 27, etc)||Pastes that clip*|
|Control (down)||type clip number x, dash, clip number y (i.e., 7-16)||Pastes the sequence of clips|
|Control (down)||move cursor over clips||Shows the actions menu||Select a menu item to act on clip. The result is put in clip 0|
|Option Key (⌥)|
|Option (down)||tap clip||Opens clip in Clip Manager|
|Option (down)||tap on clipboard icon in menu bar displays favorites clip set|
|Command Key (⌘)|
|Command (down)||tap clip||Pastes plain text (no style)|
|Command (down)||delete||Deletes all text in search field at top of CopyPaste menu.|
|Command (down)||option||Appends selected text to Clip 0. More ‘Append’ details.||**(1x) Appended clip **|
Shows the above in the CopyPaste menu for first append.
|Shift Key (⇧)|
|Shift (down)||move over clips||Previews linked site or text|
|Shift (down)||tap clip that has a link as content||Opens link in the default browser|
|The ↑ ↓ keys||when tapped||Moves up/down the CopyPaste menu selecting each clip in turn|
|Hold cursor over clip in CopyPaste menu to highlight it then tap backspace key||Deletes selected clip|
|Control (down)||Hold cursor over clip. Action menu appears. Chose ‘Delete’ action at the bottom of the menu.||Deletes selected clip|
|Control Command Option (down)||delete key (by default)||Asks first if you agree then deletes the whole clip history.||Ponder first before doing this.|
How to? Select copy or paste in the Edit menu or command c or command v
Try it: go ahead and copy a few things as you usually do. For starters, copy text from an email or a document in your word processor. To copy select/highlight a word (by double-clicking it), or a paragraph with a triple-click, select ‘Copy’ from the edit menu or hold down the command key and tap c. You will then see the items you copy appearing in the CopyPaste menu. Similar to the above screenshot. Try it, copy an item then look at this menu to see where it appears.
Before CopyPaste you could only copy 1 item at a time and you couldn’t see it. When you copied again your prior copy was replaced. Now, with CopyPaste you see each copy and all the ones made previously. Now you can use the clipboard to retain info you want to keep around. You are leaving the world of the dumb clipboard behind. Experiment, you can’t hurt anything. Get comfortable with your new powers. This is just the start.
Paste as usual by going to the edit menu and choosing ‘Paste’ or you can hold command key down and tap v to paste that first item, clip 0. When you copy, it goes to clip 0. When you paste it comes from clip 0. This shows that the regular clipboard, called the system clipboard, behaves and works exactly the same way as usual.
Now we start to look at what CopyPaste adds to the old Apple clipboard.
Once the CopyPaste Menu is open, the hotkeys below apply. Try them.
The most important thing to understand is that CopyPaste now has your back. It remembers ALL your copies. On the Mac (without CopyPaste) there is only one clipboard. The moment you make another copy that clipboard is lost forever. You have to remember what you typed and type it all over again. Besides being an incredibly boring waste of time that failure of the clipboard is also incredibly frustrating.
CopyPaste augments the infrastructure of the clipboard. CopyPaste is especially great for writers and who is not a writer?
It’s like as a human being you could only remember one thing at a time and the moment you thought something else your previous memory was gone forever. Viva la Evolution! CopyPaste imparts clipboard memory superpowers and eliminates the failure of the constantly forgetting ordinary clipboard.
We call this location of the most recent copy, ‘Clip 0’ (zero). It is the regular system clipboard. It contains the most recent info (text, image, PDF, spreadsheet, etc.) as usual. CopyPaste makes the system clipboard visible and editable. Now, make a few copies and each time check this menu to get more experience and understanding.
All those copies you just made are now in the Clip History. CopyPaste keeps a timeline or database of copies and cuts which we call clips. All together they are the Clip History. The screenshot below shows how each new copy made is added at clip 0 pushing the stack of previous copies down to the next slot. In the screenshot below clip 0 is newest and clip 7 is oldest. The copied text was made to help you grok the process.
Open Clip History (Control h). Once menu is open start typing any search term. In the above screenshot I typed ‘clip’ and it filtered the clips seen in the previous screenshot to show only the lines with the word ‘clip’. Close Clip History (Control h). Now you try it.
Filtering happens in real time. With each letter you type it filters clips instantly. If what you type is found anywhere in a clip it will continue to be visible. To make all clips visible again tap the ‘delete’ key or click on the CopyPaste icon in the menubar.
Append text with hotkey Command-Option-C – turn this option on in the prefs:general:prefs, details at this link. Append allow you to concatenate text to whatever is already in clip 0. You can append text as many times as you want to clip 0. When you use append it doesn’t make sense to show a preview in the menu. We show append worked and how many appends you made. The first append in the menu will show this in the menu:
**(1x) Appended clip **
The second append will show:
**(2x) Appended clip **
Use the regular hotkey, hold down the shift key and hold the cursor over a clip. for a large preview.
How? Open the menu, tap a clip in the menu and it will paste wherever the cursor was placed last. Or use the arrow down key to down thru the clips in the menu then tap the return key to paste the selected clip. Both are simple. Try that a few times both ways to see what you like best.
With CopyPaste you can paste the last item copied as usual and but also paste any of the copies you can see in this ‘clip history’ menu. To paste first place the cursor in any field or document where you want the clip to appear. Then open the CopyPaste menu, single-click on any clip to paste it. Let say you copied 10 email address in the CopyPaste menu, now just single click on the ones you want to paste, one after another. Try it a couple of times. Handy!
How? For a clip in Clip History. Hold down the control key and type a clip number, e.g. control 6
Lets say you want to paste the clip 1 below. First put your cursor in the document you want to paste in then hold down the control key and tap 1.
Just control key and the number of the clip. Simple, handy and unique!
Each Clip Set has a number like 2 that you can see in the menu below. In the screenshot each Clip Set has number, always 1 for Favorites, 2 for Poems, 3 for Research, etc… Now Clip Set windows all get their own color. 2 Poems i selected and the light red/pink is the set of poem clips. On their right you see the 2.0, 2.1, 2.2 etc… The first number is clip set and the second is the clip in the clip set. So, to paste control 2.3 to paste the poem Ozymandias. Or control 2.0 if you prefer Poe over Shelley
Hotkey – hold down the control key and type 1-4 to paste those 4 clips.
Take this a step further. This time hold down control and type 1-4 then release the control key and you’ll see and hear (if you have that sound turned on in the prefs) clip 1 through 4 pasted all together and at once. Surprisingly handy? Actually that feat is impossible to do with the ordinary clipboard.
Preview clips at any time. Preview displays a visual of a graphic, text, the web page of a url, etc.
Try it. Click on the CopyPaste icon in the menubar. Then hold down the shift key and as your cursor is over a clip it will swing out with a preview (see screenshot below) of text, image, link, etc. In this case holding the cursor over the thumbnail of the Perseverance rover shows a large preview of the image. A link will show a preview of a web page. A clip with text will show a large amount of the text. Preview is a quick way to get a larger view of whats in a clip. Below the shift key is held down as the cursor is over a clip with an images which then shows the preview.
IMPORTANT: The shift key has to be held down before your cursor is over the clip you want to preview. The bigger the file the longer it takes to render the preview.
With the clip menu closed hold control and tap e to open the emoji palette. Type the word ‘hand‘ which will display the palette like the one below.
Tap on the emoji you want and it will be put that emoji into clip 0 (or will paste direct to cursor location depending on pref setting) which you can then easily paste in any application when you’re ready to use it.
How? In the CopyPaste menu first select the ‘Clip 0 Actions’ menu then the ‘Grab/OCR’ menu. Hotkey is hold down control o to display the cross cursor for drawing across the area to be scanned.
The ‘Grab/OCR’ tool allows you to wave wand any part of the screen to save you from having to type in the text. What it does is Optical Character Recognition (OCR) text in a picture or editable text. It’s handy because it saves you from having to type in text. For example memes are graphics that often contain a quote or text. Grab/OCR allows you to move it from an image to text which you can then use to search if it’s true, translate it from the original language or use it to create your own better meme.
To use, select ‘Grab OCR Text’ from the CopyPaste Actions menu (above). Or hold down control o (for ocr). The cursor will change to a crosshair icon (seen below). Drag the cross across a picture or any combination of windows that has text to grab and input all the text in that picture, page(s) or website. The crosshair icon looks like this:
How long would it take to type the words in the screenshot above? Try it now with the Grab/OCR tool. First, select the Grab/OCR menu item then drag the bullseye cursorover the screenshot. The text will be OCR’d and open up in Clip 0 in the Clipboard Manager for editing. Paste it with command v. Try it out anywhere there is text you need to type in, like from screenshots, pictures and on websites. Test and see how fast it appears and how accurate the OCR is. Now do the crazy dance because you no longer need to type everything, there’s massive amounts of text you can OCR any time you want for free and no one can stop you.
The Clip Manager lets you edit, display, modify and manage your clips. It gives you a whole new level of power & organization far beyond the humble single clipboard.
As you can see you can create new Clip Managers by selecting the ‘Add/Edit’ menu item see in the screenshot below. Each Clip Manager gets a new number. Usually you would create just one to create or edit Clip Sets or Clips. But you could open 2 Clip Managers and drag clips to other clips sets.
The Clip Manager will appear on screen and will look like this.
Hotkey: To open a Clip Manager window from the CP Menu
The first column contains Clip Sets. The topmost item is History. It’s a Clip Set of the history of all copies. The Clip History changes over time as you copy new items. The default Clip Set is History which is created the first time you copy some text.
The Clip History is dynamic all other sets are static. You can add things to a normal Clip Set and it stays put till you delete it. To start create a Clip Set named ‘Favorites’. It is a good idea because this is where you can start saving clips you want to keep. Also just like there is a default hotkey to open Clip History (control h) there is a default hotkey to open ‘Favorites’ (you guessed it, control f).
Other possibilities are Clip Sets for Screenshots, Quotes, Reviews, Boilerplate Text (often used replies to people), Favorite Pictures, Icons, Book Info, Audible Book Info, Research, References, Links, etc. Any kind of database of items you want to keep and integrate with copy and paste on your Mac. Then just drag & drop clips using the Clip Manager from one Clip Set to another.
Q: What’s the Clip Manager good for?
A: It gives you a window you can leave open onscreen which allows you to edit any clip in any clip set. The Clip Manager is handy for keeping a clip set of clips open that you use to provide answers to questions online. For that click the arrows at the bottom so that only a column of clips remain visible. Then, when you need one, drag the clip/answer you need to your browser, word processor, mail, text editor or any app where you to quickly respond with boilerplate text to. The clip manager is another place you can use actions to act on/change clips. Control click on a clip (in the middle column) to perform actions on its contents.
Q: How do I move clips from the Clip History to my new Clip Set?
A: In the Clip Manager, select the Clip History on the left most column. In the center column you will see all the clips. Click hold and drag a clip to your new Clip Set in the left column. You can even have 2 Clip Managers open and drag from one to the other. Try both ways to see how it works for you.
There are 3 ways to use ‘Actions’ on a clip to transform it’s content.
Results in clip 0 can be pasted with command v as usual.
Tap on the ‘Clip 0 Actions’ (see below), select an action and let go, the result is always put in clip 0.
The second way to use Clip Actions which works on any clip in any clip set, not just on Clip 0.
How? Hold down the control key and then move the cursor over a clip to see the ‘Actions’ menu appear like above. Tap an action like ‘UPPERCASE’ and that clip is uppercased and that result copied to clip 0 which you can then paste.
Clip Actions transform the data in clips in a variety (see screenshot below) of useful ways.
Here’s the menu of built in clip actions currently available for text clip.
As important as the original clipboard was, CopyPaste makes it 10x or a 1000x more powerful. A clip history is incredible handy. Clip Actions act on clips, saving time. CopyPaste is a hub for content. Never lose and have to retype a copy ever again.
Actions enhance productivity by allowing you to immediately transform clips in a variety of ways. Long ago when we first added this to CopyPaste, Actions (then called Tools) started with performing UPPERCASE and lowercase.
FUN FACT: The terms “uppercase” and “lowercase” come from the way in which print shops were organized hundreds of years ago. Individual pieces of metal type were kept in boxes called cases. The smaller letters, which were used most often, were kept in a lower case that was easier to reach.
List of Actions
Simply control click on selected text to show a menu choose ‘Translate’. In dialog that appears select a language then ‘Replace’ the text in the clip or ‘Copy’ to put the translation into clip 0 and leave current clip the same. This is thanks to Apple Translation which currently translates into 12 languages and made handy in CopyPaste. There’s also an action you can use to translate items in clips for more languages.
Use TriggerClip to type a few characters to instantly paste a line of text, pages of text, image, spreadsheet, screenshot, URL/link, PDF, file, etc., anything you have in a clip. Everyone has items they type over and over for years and years. Like their name, address, email, the ending of messages, descriptions of products, etc. Boilerplate text should be automated. We’re not caveman. Typing takes time and it’s time to be liberated. TriggerClip also saves you from constantly finding the same photos, files, documents, spreadsheets, etc. which can also be evoked immediately.
For example in a clip set titled, Personal Info, I have this trigger, jj, which immediately types ‘Julian’ and also, jm, which is replaced with ‘Julian Miller’. It’s important to remember that triggers are letter combinations not usually typed, so, jj and jm, fit the bill perfectly since both are very unlikely to be typed typically. Please try it out. Create a clip set for Personal Info and add some clips to it.
Use TriggerClip anytime you need to type your address, you can type, for example use, mya, which is a kind of memorable abbreviation (mneumonic) for, my address. Typing, mya and a space, causes those chars to be replaced with your address. For example, President Biden could then type, mya and a space, to have those chars replaced with, ‘President Biden, The White House, 1600 Pennsylvania Ave, Washington, DC 20500’. Typing 4 characters would save you typing 79 characters but it could be a clip containing, pages of text or an image or whatever.
‘mya’ in the above example is what we call a trigger. When typed it causes a clip it’s associated with, to be pasted. The clip can be text, image, spreadsheet, url, sound, file, pdf or whatever you need to use all the time. TriggerClip is mainly for enhancing productivity but it’s also fun.
TriggerClip – is off by default. When you are ready to try it out, you can turn it on here in, CopyPaste preferences:General:Clips, where the settings seen above are located. Check the TriggerClip box to turn it on. If you want to turn it off just uncheck it here (above) and it disappears from the Clip Managers.
Space after clip – after inserting a clip it adds a space. This sets the pref universally, so, when a clip set and a clip set is added, these settings will be it’s default settings.
Plain/Formatted – allows you to chose whether to paste the clip with formatting or plain. This sets the pref universally, so, when a clip set and a clip set is added, these settings will be it’s default settings.
Sound – allows you to choose the sound or none. This sets the pref universally, so, when a clip set and a clip set is added, these settings will be it’s default setting.
Volume – set the volume for each TriggerClip. This sets the pref universally, so, when a clip set and a clip set is added, these settings will be it’s default setting.
TriggerClip checkbox – below is how you turn on the TriggerClip for this clip.
Trigger – is the unique 2 or more letters that, when typed, evoke the clip.
IMPORTANT: the trigger should be memorable so you remember the chars to type for the clip. The trigger should also be unique set of letters/punctuation/symbols. Unique is important because you don’t want type a trigger by accident and suddenly pop a clip into what you are doing. So, for example ‘and’ would be an awful trigger because when you are just doing regular typing everytime you typed ‘and’ you might get a picture or a 2 page docoment pasted at that point. To help make a trigger memorable and unique for URLs/link I start it with ‘;’ because it’s easy to type. I then start every url trigger with a semicolon like this, ‘;p’ which evokes, ‘https://plumamazing.com’. That saves me from typing that all the time.
Space after clip – here controls for just this clip.
Plain or Formatted – controls how, just this clip, is output, plain or formatted.
The CopyPaste preferences is where all settings are located.
This is the CopyPaste Menu.
Preferences – this menu item opens the preferences window, the place to control the settings.
In the CopyPaste Menu is the ‘Clip History’, it is a history of all your copies, cuts and pastes displayed in a stack/timeline. At the top of the stack/timeline is the most recent copy, the main clipboard (what you copy to and paste from) sometimes called the system clipboard, we call it Clip 0. The next in this stack is clip 1 then clip 2, 3, 4, etc.
When you copy that goes into clip 0. When you copy something new it’s pasted in clip 0 pushing the older contents to clip 1. As you copy it keeps popping the newest copy into clip 0 pushing everything else down on the stack of clips. All are clips are remembered, creating a history of all your copies.
Just ‘Favorites’ for short. This is where you can save clips from the ‘Clip History’ that are more important and you want to keep around to reuse. These clips don’t move over time, they stay in one place. You can depend on them sticking around if you purchased or subscribed to CopyPaste settings, clips and favorites are saved forever. If you haven’t purchased or subscribed then saving is lost when the app is restarted.
A Clip Set is a collection of clips. It is like a mini flat file database. The main Clip Set is the Clip History. It is a collection of temporary clips while all other Clip Sets contains clips that are permanent till you decide to delete them. From the Clip History you can move a clip you want to keep and reuse in the future to the Clip Favorites which is permanent and stays around as long as you need it.
You can create your own Clip Sets. For example you could create a famous quotes set of clips called ‘Famous Quotes’. To do that, in the CP Menu, just select ‘Clip Sets’ menu item then ‘New’.
This will open a ‘Clip Manager’ window that looks like this:
At the bottom left nav area there is + Clip Set –. Select the + to create a new Clip Set. Make sure to name it something descriptive.
Drag quotes from copies you made in Clip History or drag them from Apple Mail or Safari or any other app. CopyPaste Clip Sets are like small databases for anything you want to keep around, keep handy, refer to and use again.
This menu has menu items that when selected can act on a clip or clips. For example if, from a clip you chose ‘UPPERCASE’ that clip will be all transformed into uppercase letters and put into clip 0. The original clip is unchanged. The ‘lowercase’ action menu item above would transform a clip to lowercase.
To use Clip Actions on clips in the Clip Manager hold down the control key and click on a clip to see the drop-down menu of all Actions. When a clip is acted upon it puts the result in clip 0 and pushes all other clips down a stop. Try it. Control click on a clip and in the drop-down menu select ‘lowercase’ then look at clip 0 to see and/or paste the now lowercased text.
At the top under the ‘General’ heading are actions that can act on any clip whether it’s text or image or some other object type.
We created these actions to be handy and do useful things. We hope you will join us in thinking of new kinds of actions that could be useful for everyone.
Most of actions are pretty obvious. Here are some explanations for some that are not so obvious.
One last very important item is the Preferences. They are found in the menu here. More about the prefs can be learned below.
The preferences for CopyPaste allow customizing it for your use. Here you can turn settings on or off, add features, reset the app, backup the app and enter your license info in the registration area.
We recommend these settings.
Here you can set a few items and check one.
These (object types and preview) are all on by default. They can be turned if for instance you don’t want an object type to go into the history or by turning off preview then that object type will not be able to be previewed. We would like to offer more in the future.
If you still wonder what the last feature is and how it works, fill your clip history with, text, urls, csv, screenshots, photos, etc., then go and uncheck ‘images’ and look at the menu. Try turning off ‘text’ and look at the menu. Turn them back on. Feel free to experiment.
It’s best to leave these items alone unless you’ve read and understand details below.
The items in the left column above are ‘clip types’ when checked on will go from clip 0 in the main system clipboard and then into the clip history (clip 1, clip 2, etc.). If unchecked then these, ‘clip types’ won’t go into the clip history (clip 1, clip 2, etc.).
The preview items in the right column (above) means those clip types can be previewed by holding down the shift key, clicking on the CopyPaste menu and holding the cursor over a clip. That will show a preview of text, image or url, etc. if you have them checked in above right column.
Clip Types called by Apple pasteboard types are the different types of data that can be shared.
Show selected Clip Types in Clip History – The object types checked in this pref, when copied, go into the Clip History. If you uncheck ‘Text’ then that will be seen in the (system clipboard) Clip 0 but NOT in the clip history like, clip 1, clip 2, etc.
Text – all types of text, formatted and plain.
URL – any string like https://plumamazing.com, https://plumamazing.com, ftp://plumamazing.com
PDF – adobe’s PDF format files.
CSV – (c)omma (s)eparated (v)alues file is a delimited text file that uses a comma to separate values. These files are often used for exchanging data between different applications, like spreadsheets, databases and contact managers.
Concealed – this clip type and the next 2 are turned off for Password Managers and other apps that conceal data that are meant to restrict the visibility of passwords,
Auto Generated –
Image – all types of images, jpeg, gif, tiff, png, etc.
Delete images bigger than [x] MB above clip 0 – if you copy and paste a lot of images, photos, graphics that are 1, 10, 20 megabytes or more and you don’t want to have them appear in CopyPaste you can check this on and indicate that images above a certain size won’t be saved into the clip history and so won’t take up extra memory.
Preview – if Preview is checked on for a object type like, ‘Images’, then they can be previewed in the CopyPaste Menu by holding down the shift key and moving the cursor over that clip.
Here you can turn off/on sound feedback from each copy, paste or multiple paste. Even if you’re a sound hater like ‘Lewis Walch’ I recommend you try it for a little while before turning it off because it is good feedback on the completion of a copy or cut. Also, make sure to try pasting multiple items from the CopyPaste menu with the ‘Multiple Paste’ sound on just to feel the flow of power.
Paste Sequence of Clips
Hotkeys can be see in the table of contents for items that use it.
In the below Hotkeys preference page you can set new Hotkeys for various functions. We recommend you don’t if at all possible. At least in the beginning days of the app which is now. If you have compatibility issues with another app using that then we recommend changing in that app first. The reason is we can’t predict all the variables at this time. If you have to then go ahead.
Exclude allows you to turn off the use of CopyPaste in an app. It shows all the apps in your application folder. If you don’t want CopyPaste to work with that app then tap to checkmark that app. Now that app will only use the system clipboard.
Advanced has 2 tabs Backup and Reset.
This page is focused on importing archives and clips from the old CopyPaste Pro to the new CopyPaste. Also on importing and exporting in the new CopyPaste.
Here you can click one of the buttons to:
From this share page you can click a button to:
Turn off the ‘Print headers and footers’. Then choose in the drop down menu at the bottom ‘Save as PDF’. That way you get the freshest version of the manual. Manuals change most in the beginning
This link for the manual is from 5/24/21. Because manuals can change everyday you may want create your own more up to date version. Option click on the link to download the file:
CopyPaste for Mac Manual Page | Plum Amazing
Q: What Mac OS does CopyPaste require?
A: Mac OS 10.15, 11.0, 12.0 and higher. 10.15 does not allow the iCloud abilities but everything else should work.
Q: I’m having an issue. What do I do?
A: 0) Make sure you have the latest version.
1) Restart the app. Try it again.
2) Don’t run CopyPaste at the same time as CopyPaste Pro or any other clipboard tool. Only one at a time.
3) If a hotkey doesn’t work, you have another app competing to use that hotkey. Change the hotkey in the other app if you can.
4) Take note of the steps that cause the issue. Take screenshot(s) or screenvid if that will help us understand. Email us. If you can give us the steps to reproduce an issue here then we can see the problem and that helps us fix it.
5) If you have a crash email us the console log.
6) In the CopyPaste menu there is a menu item called, ‘Send feedback‘. Always use that to send us feedback and details, it goes to our helpdesk.
Q: On launch the CopyPaste icon does not show up in the menu bar.
A: Mac OS hides menu bar apps when there is no space left in the menu bar. This is a common problem on MacBooks with a notch. Quit all menu bar apps to free up horizontal menu bar space then launch CopyPaste.
Q: How do I prevent my passwords saved in 1Password from appearing in CopyPaste.
A: There are a number of ways. First, go back and read about ‘Clipboard Types‘ by tapping here, Settings there will prevent item from Password Managers to go into the Clipboard History.
In addition (optional) this applies to 1Password and other major password managers. Go to the preferences and set ‘Clear clipboard contents after x secs’
Q: I’m having problems with some of the keystrokes.
A: It’s possible you are using those hotkeys already in the Mac OS. We recommend changing those but if you can’t then CopyPaste has pref panel that allows changing some. The key commands work unless blocked by something else. Let us know if you have any issue with a command.
In your first 2 weeks it’s best to stick to the default settings if you can. It will avoid problems and make learning the app much easier. If some other app is using one of the control key settings that CopyPaste uses it’s better to change the other app. At least for now.
Q: Can conflicts happen with other clipboard apps?
A: It’s possible, so, it’s best to just use CopyPaste for now. If you have the older CopyPaste Pro, the same thing applies, only have one running at a time and quit it if you use another.
Q: How do I move clips to a clip set?w do I move clips to a clip set?
A: Three ways to do that.
1. Hold down control then hold the mouse over the clip you want to move and you get the drop down ‘Action’ menu. Select the, ‘Move clip to…’ item to move them to a different clip set.
2. Open 1 Clip Manager windows. Then drag clips to another clip set. Tap and hold down on a clip in history and drag to the different clip set.
3. Open 2 Clip Manager windows. Then drag clips in one clip set in one ‘Clip Manager’ window to another clip set in another window.
Q: How do I import my old clips and archive from the old CopyPaste Pro into the new CopyPaste?
A: Go here.
Q: How do I save/backup my clips and clip sets and settings?
A: Go here.
Q: Do I need to remove the old CopyPaste Pro in order to use this beta?
A: Keep it around as you transition. Only run one of the apps at a time and quit the other.
Q: What is the command key for pasting from the history and the clip sets.
A: Go here.
Q: I’m having problems with some of the keystrokes.
A: It’s possible you are using those hotkeys already in the Mac OS or in another app. We recommend changing those hotkeys in Mac OS or in another app but if you can’t then CopyPaste has pref panel that allows changing some. The key commands work unless blocked by something else. Let us know if you have any issue with a command.
Q: How many clips should I set it to use?
A: The default is 50. We recommend stick to that for now till we have more experience with it. You can experiment, it doesn’t hurt. But if you experience an is issue move back to 50.
Q: Is CopyPaste built on the now older CopyPaste Pro?
A: The new CopyPaste was created with Swift which is Apple’s latest language. CopyPaste is totally new code using Apple’s latest API’s to recreate many ideas in the old CopyPaste Pro and many ideas & features we’ve always wanted to implement to take CopyPaste to a whole new level. Networking was not important in the old CopyPaste Pro. The new uses networking and iCloud and to connect with other devices like iPhones, iPad and other Macs. This was more challenging than anything we’ve done before but we hope it adds a new dimension to CopyPaste’s usefulness.
Q: Is the new CopyPaste finished?
A: Not even close! It’s just a baby. But even so it’s really useful and many have switched to it already. That’s why we hope you will test and perhaps even purchase, even though it’s not yet version 1.0. Support is needed for continued development. The old CopyPaste was developed strongly for a decade then slowly over the next dec. That was a fun time for you all and for us. It’s going to be like that, but we hope even better.
There is an enormous amount of design and coding needed to fulfill our dreams for clipboard infrastructure with attendant ui and new features. There is a LOT of challenging work to implement all the things we want to do. For example 1 coder could work full time just on the ocr menu item, 1 coder could work full time improving the emoji item in Copypaste, 2 coders could easily work full time on iCloud integration on Mac and iOS, we could easily use 1 ui designer full time, clipboard features and actions could easily absorb the talents of 3 coders for Mac and iOS. We don’t have anywhere near those kind of resources. So, development could easily go on for years. Buy the app and that supports 20 mins of a coders time. If you want to speed it up from taking years to taking months then buy more copies of CopyPaste and give them away as presents and that all goes into the app and speeding up the coding.
Q: Can I buy an actual license now?
A: Yes, you can. First log in if you have an account. Then use this link to put one copy in your cart, ready for checkout.
Every purchase is important and every contribution is appreciated but better than that, because, it comes back to us all as a better app that augments our creativity and productivity.
For years CopyPaste Pro users had a taste of the incredible power of more than one clipboard. There is still much more to discover and uncover. Now is the time. We understand the clipboard so much better now and Apple has given us these incredible foundational tools to build with. The clipboard is central like a hub to everything we do on the Mac. This version of CopyPaste is a GIANT ongoing project to reveal that vast untapped potential. Thanks for your support.
If you have feedback about CopyPaste reply thru the apps, ‘Send Feedback‘ CopyPaste menu item, to let me know. All feedback is welcome, bugs, ideas, spelling errors, questions, etc.
You can capture the entire screen, a window, or just a portion of the screen to the clipboard by adding the control key to screenshot commands as seen below.
Capture the entire screen
Capture a portion of the screen
Press Shift-Command-4, the cross hair appears, release all keys. Move the crosshair pointer to where you want to start the screenshot. Hold down the control key. Press the mouse or trackpad button, drag over the area you want to capture, then release the mouse or trackpad button.
Capture a window or the menu bar
Press Shift-Command-4, then press the Space bar. Hold down the control key. Move the camera pointer over the window or the menu bar to highlight it, then click.
Capture a menu and menu items
Open the menu, press Shift-Command-4, then drag the pointer over the menu items you want to capture. Hold down the control key. Release mouse button.
Press Shift-Command 5. Details below.
Capture the Touch Bar
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