The very first time you start CopyPaste, this online manual opens. It won’t open automatically In the future. In the future get the manual by tapping on the CopyPaste icon in the menu bar (screenshot on the right) to open the CopyPaste menu. The first item has a cloud icon CopyPaste, select that to get the CopyPaste Admin Menu select top item ‘Online Help’. Or any time you see a ? icon you can tap on that for contextual help.
3/12/23 – Version 0.9.90 – Version Changes Info. The new version is the one to use. Use, ‘Check for updates’, to update to this latest. For those using a version prior to 0.9.69 ”Check for updates’ may not do an automatic upgrade. In which case, download the app from our website and do a manual install.
Please always check the, ‘Compatibility’ section for changes that could prevent full use of CopyPaste or could cause you to think it’s not working or working incorrectly.
Requirements
M1, M2, M3 or Intel, We recommend the lastest Mac OS but 10.15 or higher is fine. iCloud features are only available in Mac OS 12 and higher. The Clip Browser feature, is only available in Mac OS 13 or higher, because of the SwiftUI it requires.
CopyPaste is ready to go when the icon is in the menubar (see ID by Icon below).
Uninstall
CopyPaste is an app. Quit first from the menu to remove the app.
Quick Start
IMPORTANT: CopyPaste is easy to install and use immediately. Don’t let the comprehensive manual scare you. Install and immediately use the power of CopyPaste instantly from the menubar. Learn the other features and key commands as you have time. Below is a quick overview also there are video tutorials here.
Get the latest version of CopyPaste from plumamazing.com. Put the unzipped app in your application folder. Double click the app to launch it.
Once launched the CopyPaste icon (a clipboard with command key symbol) is seen at top right in the Mac’s menu bar (screenshot below). We call it the Clip History Menu.
Now with CopyPaste running whenever you make a copy from the Edit menu or by command c it remembers that copy and adds a one line preview of that clip to the Clip History. At the bottom of the screenshot (right) the last 3 copies are displayed at the bottom of that menu next to the numbers 0, 1 and 2. 0 is the most recent copy and the higher numbers are progressively older copies. CopyPaste acts like a stack, ledger or log of every copy you made. It’s a time machine of all your copies or cuts. You will soon find this to be very very handy. CopyPaste magnifies your productivity and saves you from an immense amount of frustration.
Copy as usual select some text select it, then, either use, command c, or go to the Edit menu and select the ‘Copy’ menu item. Try it now to see your copy in CopyPaste. Go to the CopyPaste menu and see your copy there in clip 0 (we call each copy a ‘clip’) . Make a second copy of something different. Look and you’ll see your recent copy in clip 0 and the previous copy is now in clip 1. Do some more copies to see how the Clip History is a stack of your previous copies. Each copy appears first at clip 0 (zero) then migrates down the list with each new consecutive copy. 0 becomes 1 becomes 2, etc. with each new copy, CopyPaste makes the previously invisible clipboard visible. Now, you can see each copy or cut. CopyPaste remembers every copy and that is called the Clip History. The above is fundamental to understand CopyPaste.
To Paste Put your cursor where you want to paste then either:
1. Command v always pastes the system clipboard. It’s seen in menu clip 0. Or 2. Tap once on any of the clips in the CopyPaste Clip History or Clips Sets menu. Or 3. Paste by clip number, seen in the menu. Control # (Example: control 4 will paste clip 4) Or 4. Control b opens the Clip Browser, a panel with colorful clips you can tap to paste.* * Drag and drop also works from the Clip Browser.
Please try all of the above to get an overview and see how they work. Build up the muscle memory and mentally it will all become clearer.
Use an Action on a Clip
Use the cursor to click on the CopyPaste icon to drop down the CopyPaste menu. In it now you should see all the copies you have made. Right click on one of your copies of text in the menu and a the Action menu will appear and drop down. With your cursor select, ‘Letter case’ in the menu and then in the new menu that appear, ‘UPPERCASE’ and let go of the mouse. There will be a small sound and the clip you had selected will now all be in uppercase in clip 0. Try it again and use, ‘NUt cAsE’. Try some other actions keeping in mind that some actions are for text, others for images, others for url’s. More details about Actions are here.
To Search Clips In the screenshot above the search field is at the top of the CopyPaste menu. Once you open the menu if you type that text will appear in the search field and immediately filter all clip for what you typed. Please try it.
CopyPaste just sits in the menu bar. It’s there if you need it at any time. You can also quit CopyPaste anytime by tapping first on the ‘CopyPaste menu’ then the ‘Admin menu’ and selecting the menu item ‘Quit’ at the bottom of the menu. Click on the center of the video below to see the menu which takes you to ‘Quit’ & also ‘Help’.
In the Admin menu in above video is also a menu item for the Preferences for CopyPaste. Please to the Admin menu and select the Preferences and have a look at all the preferences. Hold off on changing anything there for now. If you have a hotkey not work in CopyPaste it probably means another app is using it. We recommend changing or removing that hotkey from the other app so CopyPaste can use it.
Summary
Get comfortable launching and quiting CopyPaste and also copying and seeing your copies appear in the CopyPaste History.
Try some of the new and different ways to paste.
Try Actions on clips.
Open and checkout the CopyPaste Preferences, Help and other menu items in the CopyPaste Admin menu.
Try out TriggerClip and Actions on clips.
Learn more via the manual by browsing or using the Table of Contents
Experiment to get to know the app.
All kinds of people use CopyPaste, from totally newbies on the computer, to experts. If you’re a beginner keep in mind you don’t have to learn everything at once. Launch CopyPaste and copy and paste as usual. Use the CopyPaste menu at first. Over time learn the hotkeys. Take it a step at a time. Even just using the menu, in the beginning, will increase your productivity.
In this quick start you’ve learned that with CopyPaste installed, you can copy just as before but instead of being invisible each copy is remembered and displayed in a Clip History and can be viewed anytime.
Recommendation
While looking at the manual the first time, when you see a hotkey or feature, immediately give it a try. Trying each feature will help you, understand the feature, and remember it both visually and with muscle memory. CopyPaste features can be used by menu or keyboard or both. Learn both, use it the way you like. To continue learning jump to this section Features & Abilities whenever you have time to learn and use a new feature. Also checkout the video tutorials below.
License
After the 30 day full featured trial CopyPaste continues working but not all features are available. For all features and support please purchase CopyPaste.
Your purchase helps the app to continue evolving and improving, benefiting you and every user.
Tap the button below to add to your cart in the plum amazing store.
A list of all video tutorials is on the right. Click on a title to play that video.
These videos are new and we are experimenting with different ways to construct them. We may change them over time as new features and modifications get made. Please email suggestions. Thanks!
For the new CopyPaste the icon at top-right is the file icon. At bottom-right is the new CopyPaste menubar icon.
IMPORTANT: Mac OS hides menu bar apps when there is no space left in the menu bar. This is a common problem on newer Mac laptops with a notch. Try quitting some menu bar apps to free up space.
Migrating From Old To New
IMPORTANT: Users Of The Older ‘CopyPaste Pro’ Upgrading to ‘CopyPaste’, Read & Do This First
The new app is called just ‘CopyPaste’. It is different from ‘CopyPaste Pro’ which has been available for many years. The new ‘CopyPaste’ has different features, user interface and price from the older ‘CopyPaste Pro’. Though they share a similar name and icon, ‘CopyPaste’ is not an upgrade for ‘CopyPaste Pro’, it is a completely new app. We will continue improving the older ‘CopyPaste Pro’. They will continue in parallel with a different look, feel and features. There is no upgrade from one to the other.
Import the old CopyPaste Archives and Clips to the new CopyPaste. It’s done from the new CopyPaste Preferences:advanced:backup. In that pref, tap the ‘Archives’ button and the ‘History’ to import your data. Then you data from the the old CopyPaste will appear in the 2022 CopyPaste as new Clip Sets called ‘Old CP Pro Clip History’ and ‘Old CP Pro Clip & Archive Name’.
There have been many major versions of CopyPaste since 1996, the last being CopyPaste Pro. All of them were changes or additions of code to the original. Meaning it was always the same app, getting slowly improved over time.
The latest CopyPaste circa 2022 is a total rethink with some of the original architecture coded using a new language:swift and depending on modern API’s (Application Programming Interfaces) supplied by Apple and other companies.
That means for previous users it will be quite a different experience but the apps goals are similar, to put the power of the clipboard in the hands of the user to magnify their productivity. This manual aides the transition.
Clip History is in both but may look different and is accessed differently and in more ways in the new CopyPaste.
Clip Palettes which were the way to display the Clip History and Archive are now replaced by an infinite number of Clip Sets, which are displayed in menus and in Clip Managers. The old CopyPaste Clip Archive could only hold 43 items. In the new CopyPaste a Clip Set can be basically infinite depending on memory.
Tools are similar to Actions. Actions work differently and that is their function.
More info for previous users is found in the ‘Quick Start‘ below.
Q: When I paste it pastes the clip twice. A: That means you have the older CopyPaste Pro and the new CopyPaste running at the same time. Only run one app that edits the clipboard at a time. Make sure you are not running the old CopyPaste Pro by accident by going to it’s prefs and unchecking the, ‘Launch CopyPaste Pro at login’.
The original CopyPaste was fun for users for years as new features arrived over decades. We expect the same for the new CopyPaste which will also provide entertaining totally new features for years to come.
Compatibility
We will put things here which are important to compatibility.
If you have a new Mac laptop with a notch use version 0.9.74 or higher. If you have many menubar items CopyPaste and other menubar apps can get hidden behind the notch.
If you can’t paste clips from the CopyPaste menu by the number using control and a number then make sure to turn off the, ‘Switch to Desktop #’ (screenshot below). These got turned on in Mac OS 12.4 update. These prevent CopyPaste from using control # to paste clips with that hotkey. You can change those (depends on the number of space you have) hotkeys here:
Setting Up iCloud
We recommend keeping iCloud off for now. Keep it simple. Later iCloud will be used for synching between Mac devices and to iOS when that becomes available.
In future, CopyPaste will iCloud to sync all your clip sets and clip data to your iCloud account. That way, if you have a Mac elsewhere using that same iCloud account then all the same CopyPaste is data synced between devices. Automatic syncing to all your Macs and soon iOS.
For now we recommend skipping this iCloud section and continuing on to become more familiar with and learn how to use CopyPaste on the Mac first.
In the future why use iCloud with CopyPaste?
Use iCloud to back-up CopyPaste settings, clips and clip sets.
To transfer files and clips to iCloud and share with your friends via a link.
Most important, iCloud allows sharing clips with the new CopyPaste for iOS (coming).
Setting up iCloud with CopyPaste
1) iCloud also needs to be turned on in the Mac System Preferences. To use iCloud with CopyPaste, go to the CopyPaste menu at top right in your menubar. It looks like this:
Notice above that the red cloud icon indicates iCloud is off. Tap the red cloud icon and you will be taken to the Apple system preferences. Tap on ‘Start Using iCloud’ sign-in, then it looks green (like below) in a few minutes. Make sure that iCloud Drive is checked on like this:
2) Make sure iCloud is on and iCloud Drive is checked on.
Then in CopyPaste 2 things are needed to hook up CopyPaste and iCloud.
3) iCloud setting needs to be checked on (screenshot below) in the CopyPaste preferences.
Terminology
Clipboard – The Mac OS System Clipboard works behind the scenes and is invisible. It provides one System Clipboard that allows the copy of text, image, etc. and paste of that item. Copying again deletes & replaces what was in the clipboard. Previous copies are gone forever. CopyPaste augments the Mac OS System clipboard by making it visible and remembering every new copy to the clipboard as an additional clip in the clip history. In CopyPaste clip 0 is the same as the system clipboard which most people think of as the clipboard.
Clip – is an object copied to the clipboard. CopyPaste remembers each clip. It creates a timeline or stack of clips. Display, edit and never lose a clip with CopyPaste. Click Copy or Cut in the Edit menu or hotkeys Command-C or Command-X, on selected text, picture, sound, photo, movie, etc., to create a clip in the system Clipboard (Clip 0). Adding CopyPaste means that every clip you copy is remembered, you can see, edit, act on and paste. Every copy or cut puts the selected data into Clip 0 and pushes what was there to Clip 1 and what was there to Clip 2, etc. With CopyPaste there is no limit to the number of clips.
Clip 0 – pronounced clip zero, the first clip in the CopyPaste menu. With CopyPaste installed, a regular ‘copy’ or ‘cut’ goes to the system clipboard and can be seen at Clip 0. Clip 0 is the same as the system clipboard. The clip after Clip 0 is Clip 1 then Clip 2, etc. and that set clips is also called the Clip History.
Clip History (‘History’) – CopyPaste automatically remembers each copy or cut you make over time and keeps it in the Clip History, hence the name. The ‘History’ is a stack that is numbered from 0 (most recent copy) 1 (previous copy), 2 (prior to that), 3, and so on, up to the ‘Max number of clips in Clip History’ set in your prefs. ‘History’ clips are temporary. As a new copy is made then the one at 50 (the default) is removed. A clips number in ‘History’ is where it is in the stack from newest copy (0) to oldest. Move clips from ‘History’ to a named Clip set to keep them around as long as you want and use them anytime you wish.
There is a user preference to limit the number of Clips remembered in the Clip History. If you copy large photos you can also limit those (in a preference) from being remembered in the Clip History. History and Favorites are in CopyPaste by default and are the only Clip Sets that cannot be totally deleted, even though their clips can be deleted.
Clip Set – kind of like archives in the older CopyPaste Pro. A Clip Set is a container for many clips (like a folder is for files). The main Clip Set is the Clip History (see above), it works differently then the others. Clip can be be moved from ‘History’ to Clip Set or a clip can be created within a Clip Set.
An unlimited number of Clip Sets can be created to hold, favorites, quotes, research, photos, screenshots, boilerplate text, jokes, lyrics, music, equations, videos etc. Whatever items you want to keep handy to use for email, messages, dissertations, social sites (Facebook, Instagram, TikTok, etc.). History and Favorites are in CopyPaste by default and are the only Clip Sets that cannot be deleted, even though their clips can be deleted.
Clip Browser – a pop up panel to browse and use all clips and Clip Sets.
Clip Types – developers would call them UTI’s (Uniform Type Identifiers). For everyone else they are just all the file types that appear in the clips. Examples: jpg, txt, csv, url, snd, pdf, etc. These can be shown or hidden in the preferences:general:clips.
Clip Actions (‘Actions’) – were called Tools in the older CopyPaste Pro. Actions transform the content of clips. The Actions displayed in the menu depend on the type of content in the clip, text, url, numbers, image, etc. The available Text Actions are shown in the Actions menu when the clips content is text. URL actions are shown in the Actions menu when the content is a url, etc. Examples of a Text Action, translate the clip to another language or count all chars in the clip or lowercase the clip’s content. Examples of an Image Action, change the size of an image. Examples of a URL Action, shorten or preview an image. The result of any ‘Action’ on any clip is put into Clip 0 then what was in Clip 0 is pushed to Clip 1.
TriggerClip – a method to paste clips by typing a few letters.
Clip Manager – windows to view, edit, organize, drag’n’drop, and find clips.
iCloud – is a cloud storage and cloud computing service from Apple Inc. Every person with an AppleID gets 5 GB free and can subscribe for more. iCloud has to be turned on first in the System Preferences if you want it used by CopyPaste. CopyPaste can use iCloud for different types of networking. You can turn it on to use it, or turn it off to not use it, in the preferences.
Technology
Clips are encrypted and only available on the Mac you are logged into using your AppleID. CopyPaste respects your password manager.
Hotkeys
Some Hotkeys can be seen in the table of contents as a handy reference.
Hotkeys are handy shortcuts to perform an action from the keyboard. Command C to copy to the clipboard is a hotkey. Just like command c, knowing hotkeys can increase productivity but if you don’t you can still click around to achieve the same actions.
IMPORTANT: There are 4 command keys, control ⌃, command ⌘, option ⌥ and shift ⇧. At the right top corner of the screenshot below there is a legend that shows the symbol for each key.
These act as modifiers to regular keys. When we say, control ‘a,’ we mean, hold down the control key and tap the letter ‘a’. Shift ‘a’ might perform some totally different action. Most people find command c, to copy and command v, to paste, very handy. CopyPaste takes it a step further and gives more hotkeys for common (and really useful) actions.
To change a hotkey you can tap the little x at the right side of the field, they current hotkey will disappear then hold down they key you would like to use. Be aware if you use something already used by another app or by Apple’s apps there may be a conflict. Test your new key to make sure it works the way you want.
There are hotkeys that can be changed (seen here in the prefs) and hotkeys that can’t be changed.
Non-Editable Hotkeys
These hotkeys can’t be changed, they’re hardwired. If you learn these at the outset it is handy like knowing command c saves you time.
Editable Hotkeys
Editable hotkeys can be seen here. Editable hotkeys have a default setting. When we mention hotkeys are control h or command e, etc., in the manual we are referring to the default setting for the hotkey. We recommend sticking with the default hotkeys, for now, to get comfortable with how the app works. If you change it and don’t remember the default, go to the Advanced Setting where you can reset everything to default (Important: do not reset if you have data, clips, clip sets, settings you want to keep)
Hotkeys
Control Key (⌃)
Key or Clip
Result
Action
Control (down)
h (by default)
Opens History Clip Set Menu
Paste any clip with a tap. Or hold cursor over clip and right click to bring up action menu.
Control (down)
f
Opens Favorites Clip Set Menu
Paste any clip with a tap. Or hold cursor over clip and right click to bring up action menu.
Control (down)
o
Cursor becomes crosshair.
Drag cursor over region to OCR. Text automatically put in clip 0 and opened in Clip Manager for any editing, if needed.
Control (down)
e
Opens Emoji Window
Tap an icon to put it in clip 0
Control (down)
type clip number (i.e. 27, etc)
Pastes that clip*
Control (down)
type clip number x, dash, clip number y (i.e., 7-16)
Pastes the sequence of clips
Control (down)
move cursor over clips
Shows the actions menu
Select a menu item to act on clip. The result is put in clip 0
Option Key (⌥)
Key or Clip
Result
Action
Option (down)
tap clip
Opens clip in Clip Manager
Option (down)
tap on clipboard icon in menu bar displays favorites clip set
Command Key (⌘)
Key or Clip
Result
Action
Command (down)
tap clip
Pastes plain text (no style)
Command (down)
delete
Deletes all text in search field at top of CopyPaste menu.
**(1x) Appended clip **
Shows the above in the CopyPaste menu for first append.
Shift Key (⇧)
Key or Clip
Result
Action
Shift (down)
move over clips
Previews linked site or text
Shift (down)
tap clip that has a link as content
Opens link in the default browser
Handy Keys
Key or Clip
Result
Action
The ↑ ↓ keys
when tapped
Moves up/down the CopyPaste menu selecting each clip in turn
Delete Clip(s)
Hold cursor over clip in CopyPaste menu to highlight it then tap backspace key
Deletes selected clip
Control (down)
Hold cursor over clip. Action menu appears. Chose ‘Delete’ action at the bottom of the menu.
Deletes selected clip
Control Command Option (down)
delete key (by default)
Asks first if you agree then deletes the whole clip history.
Ponder first before doing this.
Features & Abilities
Copy & Paste Augmented
⌘ c, ⌘ v
How to? Select copy or paste in the Edit menu or command c or command v
Try it: go ahead and copy a few things as you usually do. For starters, copy text from an email or a document in your word processor. To copy select/highlight a word (by double-clicking it), or a paragraph with a triple-click, select ‘Copy’ from the edit menu or hold down the command key and tap c. You will then see the items you copy appearing in the CopyPaste menu. Similar to the above screenshot. Try it, copy an item then look at this menu to see where it appears.
Before CopyPaste you could only copy 1 item at a time and you couldn’t see it. When you copied again your prior copy was replaced. Now, with CopyPaste you see each copy and all the ones made previously. Now you can use the clipboard to retain info you want to keep around. You are leaving the world of the dumb clipboard behind. Experiment, you can’t hurt anything. Get comfortable with your new powers. This is just the start.
Paste as usual by going to the edit menu and choosing ‘Paste’ or you can hold command key down and tap v to paste that first item, clip 0. When you copy, it goes to clip 0. When you paste it comes from clip 0. This shows that the regular clipboard, called the system clipboard, behaves and works exactly the same way as usual.
Now we start to look at what CopyPaste adds to the old Apple clipboard.
CopyPaste Menu
⌃ h open&close
Hotkeys:
To open the CopyPaste Menu tap and release on the icon or control h
Once the CopyPaste Menu is open, the hotkeys below apply. Try them.
The arrow keys to move up and down the list.
Tap a clip once to paste it wherever your mouse cursor was last.
Hold down Control and hold mouse over a clip to show the Action Menu.
Hold down Shift then put the mouse over any clip to Preview Clips contents.
Hold down Shift then tap on clip containing a url/link to open that link in your default browser.
Highlight a clip and control delete key to delete that clip
Hold down Option and tap a clip to open the clip in the Clip Manager
The most important thing to understand is that CopyPaste now has your back. It remembers ALL your copies. On the Mac (without CopyPaste) there is only one clipboard. The moment you make another copy that clipboard is lost forever. You have to remember what you typed and type it all over again. Besides being an incredibly boring waste of time that failure of the clipboard is also incredibly frustrating.
CopyPaste augments the infrastructure of the clipboard. CopyPaste is especially great for writers and who is not a writer?
It’s like as a human being you could only remember one thing at a time and the moment you thought something else your previous memory was gone forever. Viva la Evolution! CopyPaste imparts clipboard memory superpowers and eliminates the failure of the constantly forgetting ordinary clipboard.
Clip 0
⌘ c, ⌘ v, ⌃ ø
Select some text here in the manual and copy it. Now open the CopyPaste Menu and look at it. The text you just copied will be to the left of the 0 like in the screenshot below.
We call this location of the most recent copy, ‘Clip 0’ (zero). It is the regular system clipboard. It contains the most recent info (text, image, PDF, spreadsheet, etc.) as usual. CopyPaste makes the system clipboard visible and editable. Now, make a few copies and each time check this menu to get more experience and understanding.
Clip History
⌃ h open&close
All those copies you just made are now in the Clip History. CopyPaste keeps a timeline or database of copies and cuts which we call clips. All together they are the Clip History. The screenshot below shows how each new copy made is added at clip 0 pushing the stack of previous copies down to the next slot. In the screenshot below clip 0 is newest and clip 7 is oldest. The copied text was made to help you grok the process.
Clip Search/Filter
How To Filter
Open Clip History (Control h). Once menu is open start typing any search term. In the above screenshot I typed ‘clip’ and it filtered the clips seen in the previous screenshot to show only the lines with the word ‘clip’. Close Clip History (Control h). Now you try it.
⌫ text in filter
Backspace – to delete all characters from the search field
Filtering happens in real time. With each letter you type it filters clips instantly. If what you type is found anywhere in a clip it will continue to be visible. To make all clips visible again tap the ‘delete’ key or click on the CopyPaste icon in the menubar.
Ways To Copy
Clip Append
Append text with hotkey Command-Option-C – turn this option on in the prefs:general:prefs, details at this link. Append allow you to concatenate text to whatever is already in clip 0. You can append text as many times as you want to clip 0. When you use append it doesn’t make sense to show a preview in the menu. We show append worked and how many appends you made. The first append in the menu will show this in the menu: **(1x) Appended clip ** The second append will show: **(2x) Appended clip ** Use the regular hotkey, hold down the shift key and hold the cursor over a clip. for a large preview.
Ways To Paste
Tap To Paste
How? Open the menu, tap a clip in the menu and it will paste wherever the cursor was placed last. Or use the arrow down key to down thru the clips in the menu then tap the return key to paste the selected clip. Both are simple. Try that a few times both ways to see what you like best.
With CopyPaste you can paste the last item copied as usual and but also paste any of the copies you can see in this ‘clip history’ menu. To paste first place the
cursor in any field or document where you want the clip to appear. Then open the CopyPaste menu, single-click on any clip to paste it. Let say you copied 10 email address in the CopyPaste menu, now just single click on the ones you want to paste, one after another. Try it a couple of times. Handy!
Paste by Clip Numbers
⌃ 4 etc. in History
How? For a clip in Clip History. Hold down the control key and type a clip number, e.g. control 6. So, Control 0 pastes clip 0. Control 1 pastes clip 1, etc. In the older CopyPaste Pro this was done with the command key and it worked for 10 clips. In the new CopyPaste control and the number of any clip will paste that clip
Lets say you want to paste the clip 1 below. First put your cursor in the document you want to paste in then tap control 1.
Just control key and the number of the clip. Simple, handy and unique!
⌃ 4.3 etc. in Clip Sets
Each Clip Set has a number like 2 that you can see in the menu below. In the screenshot each Clip Set has number, always 1 for Favorites, 2 for Poems, 3 for Research, etc… On the left of each Clip Set you see the number 2.0, 2.1, 2.2 etc… The first is the clip set number and the second is the clip in the clip set. So, to paste from Clip Set 2 and the 3rd clip, hold down control and tap 2.3 to paste the poem Ozymandias. Or control 2.0 if you prefer Poe over Shelley
Paste Sequence
⌃ 1-4 etc.
Hotkey – hold down the control key and type 1-4 to paste those 4 clips.
Take this a step further. This time hold down control and type 1-4 then release the control key and you’ll see and hear (if you have that sound turned on in the prefs) clip 1 through 4 pasted all together and at once. Surprisingly handy? Actually that feat is impossible to do with the ordinary clipboard.
Clip Browser
Control b or Cursor touches side
The Clip Browser is a visual aid for finding, accessing and pasting clips from the History and Clip Sets. Control b opens the Clip Browser. Try opening it now as you read along. These are items you copied to the History. You can tap on them to paste or drag and drop them to any field. In it’s default settings it can look like this (below).
Or depending on adjustments and settings you turn on/off the browser can have more info and look like this:
In that screenshot above, each differently colored object is a clip. The parts of a single clip are explained more below. If you don’t see the icon, trigger or title, seen below, then they can be turned on by turning on TriggerClip here in the Clips prefs. Also by adjusting in the Clip Browser prefs at this link where you can checkmark on the TriggerClip settings to show title, icon and trigger.
The Clip Browser preferences are essential to understand and using it. You will want to refer to that section for details and to customize the setting for your particular use. Tap the link below to go to the: Clip Browser Prefs.
Starting To Use The Clip Browser
The preference settings (screenshot below) control the opening of the Clip Browser.
The hotkey control b opens and closes the browser. Try opening and closing the Clip Browser . Change it if you want.
‘On Side’ allows you to choose the side of the monitor the Clip Browser will appear on. Please try that.
‘Cursor touches side’ opens the Clip Browser ‘On side’ of the monitor you’ve selected. Try it. Put the cusor against that side and it opens, move the cursor away and it stays open. To close the Clip Browser push the cursor against that same side and the Clip Browser will close. You can turn this feature off, by unchecking it, but it can be quite useful. Try open/closing using this technique. Switch sides and try again to find the side that’s best for you.
Continue to adjust the settings in the pref and immediately see the changes reflected in the Clip Browser.
Experiment opening and closing the browser,
click on clip and drag and drop it into a document,
adjusting the size of clips in the clip browser,
change the focus size,
turn on/off the display of the trigger,
title and app icon to see how they look,
right click on a clip to see and use the ‘Actions’ menu.
Doing this will begin to familiarize you with some of the possibilities available in the Clip Browser.
The CopyPaste feature called Clip Browser with copied content in clips in a Clip Set called quotes.
TriggerClip
This screencast tutorial on youtube.com gives a quick overview. Use TriggerClip to type a few characters to instantly paste a line of text, pages of text, image, spreadsheet, screenshot, URL/link, PDF, file, etc., anything you have in a clip. Everyone has items they type over and over for years and years. Like their name, address, email, the ending of messages, descriptions of products, etc. Boilerplate text should be automated. We’re not caveman. Typing takes time and it’s time to be liberated. TriggerClip also saves you from constantly finding the same photos, files, documents, spreadsheets, etc. which can also be evoked immediately.
For example in a clip set titled, Personal Info, I have this trigger, jj, which, after you tap the spacebar, immediately types ‘Julian’ and also, jm and space, which is replaced with ‘Julian Miller’. It’s important to remember that triggers are letter combinations not usually typed, so, jj and jm, fit the bill perfectly since both are very unlikely to be typed typically. Please try it out. Create a clip set for Personal Info and add some clips to it. Then type the trigger you made up and then a space (the space is called the Trigger Key). If you want to use a different or more ‘Trigger Keys’ that is controlled in the preferences:general:clips.
Use TriggerClip anytime you need to type your address, you can type, for example use, mya, which is a kind of memorable abbreviation (mneumonic) for, my address. Typing, mya and a space, causes those chars to be replaced with your address. For example, President Biden could save time typing his address with CopyPaste by typing, ‘mya’ and then a space, to have those chars replaced with, ‘President Biden, The White House, 1600 Pennsylvania Ave, Washington, DC 20500’. Typing 4 characters would save him typing 79 characters but address could be a clip containing, pages of text or an image or whatever.
‘mya’ in the above example is what we call a trigger. When typed with a trigger key (space, return, tab or enter key), it causes the clip it’s associated with, to be instantly pasted. The clip can be text, image, spreadsheet, url, sound, file, pdf or whatever you need to paste often. TriggerClip is mainly for enhancing productivity but it’s also fun.
‘Vaðlaheiðarvegavinnuverkfærageymsluskúraútidyralyklakippuhringur’, is the longest word in Icelandic. You could save a LOT of typing using TriggerClip to type that. In Hawaii there is a famous and beautiful fish called, humuhumunukunukuapua, which is another example where typing just ‘humu’ and space, would save a lot of typing. So many long names could be typed more quickly with TriggerClip.
TriggerClip QuickStart
TriggerClip – is off by default. When you are ready to try it out look at the TriggerClip section in the screenshot above and set your prefs the same. The settings seen above are located here CopyPaste preferences:General:Clips,. Check the TriggerClip box to turn it on. If you want to turn it off just uncheck it here (above) and it disappears from the Clip Managers.
Space after clip – after inserting a clip it adds a space. This sets the pref universally, so, when a clip set and a clip set is added, these settings will be it’s default settings.
Plain/Formatted – allows you to chose whether to paste the clip with formatting or plain. This sets the pref universally, so, when a clip set and a clip set is added, these settings will be it’s default settings.
Trigger Keys – these are the items at the bottom of the screenshot above and they look like this (below). Check one or all of them. First you type the trigger then one of the trigger keys below that is checked to paste the clip.
Sound – allows you to choose the sound or none. This sets the pref universally, so, when a clip set and a clip set is added, these settings will be it’s default setting.
Volume – set the volume for each TriggerClip. This sets the pref universally, so, when a clip set and a clip set is added, these settings will be it’s default setting.
Clip Manager (tap to expand)
Here is what you will see in the Clip Manager when you turn on TriggerClip (above). If the TriggerClip is off then the panel at top, right of the panel (above) won’t be seen.
TriggerClip checkbox – below is how you turn on the TriggerClip for this clip.
Trigger – is the unique 2 or more letters that, when typed, evoke the clip. IMPORTANT: the trigger should be memorable so you remember the chars to type for the clip. The trigger should also be unique set of letters/punctuation/symbols. Unique is important because you don’t want type a trigger by accident and suddenly pop a clip into what you are doing. So, for example ‘and’ would be an awful trigger because when you are just doing regular typing everytime you typed ‘and’ you might get a picture or a 2 page docoment pasted at that point. To help make a trigger memorable and unique for URLs/link I start it with ‘;’ because it’s easy to type. I then start every url trigger with a semicolon like this, ‘;p’ which evokes, ‘https://plumamazing.com’. That saves me from typing that all the time.
Space after clip – here controls for just this clip.
Plain or Formatted – controls how, just this clip, is output, plain or formatted.
Clip Actions
There are 4 ways to use ‘Actions’ on a clip to transform it’s content.
To act only on clip 0. Tap on the ‘Clip 0 Actions’ Menu (screenshot below) to show the action menu and from it select an action to act on the content in clip 0.
To act on any clip in the CopyPaste menu. Hold down control, tap to select any clip in any clip set, the drop down action menu appears, select an action to act on that clip.
In the Clip Manager to use actions on a clip, hold the control key down and tap a clip (center column) to show and select an action to act on that clip. The result goes to clip 0 as usual.
In the Clip Browser to use actions on a clip, do a right click on a clip or hold down the control key and tap a clip to show and select an action to act on that clip. The result goes to clip 0 as usual.
Results in clip 0 can be pasted with command v as usual.
1. Clip 0 Actions Menu
Tap on the ‘Clip 0 Actions’ (see below), select an action and let go, the result is always put in clip 0.
Clip 0 Actions can be used anytime. To try it out, first copy a sentence. Then select, ‘Clip 0 Actions’, from the CopyPaste menu. Choose any Action in the menu like, ‘UPPERCASE’. Now look and you’ll see Clip 0 is now uppercased and the original copied sentence was automatically moved from clip 0 to clip 1. Do command v to paste the uppercased sentence where the cursor is. Try some of the other actions to see how they work, experiment, to get used to it.
2. Hold ⌃ tap clip or right click on clip
The second way to use Clip Actions which works on any clip in any clip set, not just on Clip 0.
Hotkey:
Hold down the Control key and hold the cursor over a clip in the CopyPasteCopyPaste Action Menumenu to highlight it and you’ll see the menu above. Move the cursor over other clips to see the menu. Select any action in the menu to have that action act on that clip and put the transformed clip in clip 0.
How? Hold down the control key and then move the cursor over a clip to see the ‘Actions’ menu appear like above. Tap an action like ‘UPPERCASE’ and that clip is uppercased and that result copied to clip 0 which you can then paste.
Clip Actions transform the data in clips in a variety (see screenshot below) of useful ways.
Here’s the menu of built in clip actions currently available for text clip.
As important as the original clipboard was, CopyPaste makes it 10x or a 1000x more powerful. A clip history is incredible handy. Clip Actions act on clips, saving time. CopyPaste is a hub for content. Never lose and have to retype a copy ever again.
Actions enhance productivity by allowing you to immediately transform clips in a variety of ways. Long ago when we first added this to CopyPaste, Actions (then called Tools) started with performing UPPERCASE and lowercase.
FUN FACT: The terms “uppercase” and “lowercase” come from the way in which print shops were organized hundreds of years ago. Individual pieces of metal type were kept in boxes called cases. The smaller letters, which were used most often, were kept in a lower case that was easier to reach.
List of Actions
TEXT
UPPERCASE
lowercase
Word Case
Sentence case
Extract email address
Extract URL’S
Shorten URL+
Word count and frequency
Insert Date & Time
Translate…
Sort text list
Clean and Unwrap Text
IMAGES
Resize Image (200×200)
GENERAL
Open With…
Share To…
Move Clip To…
Save to iCloud
Delete
Translation
Simply control click on selected text to show a menu choose ‘Translate’. In dialog that appears select a language then ‘Replace’ the text in the clip or ‘Copy’ to put the translation into clip 0 and leave current clip the same. This is thanks to Apple Translation which currently translates into 12 languages and made handy in CopyPaste. There’s also an action you can use to translate items in clips for more languages.
Preview Clips
Preview clips at any time. Preview displays a visual of a graphic, text, the web page of a url, etc.
⇧ hold
Hold down the shift key and hold cursor over a clip in the CopyPaste menu.
Try it. Click on the CopyPaste icon in the menubar. Then hold down the shift key and as your cursor is over a clip it will swing out with a preview (see screenshot below) of text, image, link, etc. In this case holding the cursor over the thumbnail of the Perseverance rover shows a large preview of the image. A link will show a preview of a web page. A clip with text will show a large amount of the text. Preview is a quick way to get a larger view of whats in a clip. Below the shift key is held down as the cursor is over a clip with an images which then shows the preview.
IMPORTANT: The shift key has to be held down before your cursor is over the clip you want to preview. The bigger the file the longer it takes to render the preview.
Hold down Shift then tap on clip containing a url/link to open that link in your default browser.
Find Emoji
⌃ e
Hold down control key and tap e to open the emoji palette (seen below).
With the clip menu closed hold control and tap e to open the emoji palette. Type the word ‘hand‘ which will display the palette like the one below.
Tap on the emoji you want and it will be put that emoji into clip 0 (or will paste direct to cursor location depending on pref setting) which you can then easily paste in any application when you’re ready to use it.
Grab/OCR
How? In the CopyPaste menu first select the ‘Clip 0 Actions’ menu then the ‘Grab/OCR’ menu. Hotkey is hold down control o to display the cross cursor for drawing across the area to be scanned.
The ‘Grab/OCR’ tool allows you to wave wand any part of the screen to save you from having to type in the text. What it does is Optical Character Recognition (OCR) text in a picture or editable text. It’s handy because it saves you from having to type in text. For example memes are graphics that often contain a quote or text. Grab/OCR allows you to move it from an image to text which you can then use to search if it’s true, translate it from the original language or use it to create your own better meme.
To use, select ‘Grab OCR Text’ from the CopyPaste Actions menu (above). Or hold down control o (for ocr). The cursor will change to a crosshair icon (seen below). Drag the cross across a picture or any combination of windows that has text to grab and input all the text in that picture, page(s) or website. The crosshair icon looks like this:
How long would it take to type the words in the screenshot above? Try it now with the Grab/OCR tool. First, select the Grab/OCR menu item then drag the bullseye cursorover the screenshot. The text will be OCR’d and open up in Clip 0 in the Clipboard Manager for editing. Paste it with command v. Try it out anywhere there is text you need to type in, like from screenshots, pictures and on websites. Test and see how fast it appears and how accurate the OCR is. Now do the crazy dance because you no longer need to type everything, there’s massive amounts of text you can OCR any time you want for free and no one can stop you.
Clip Manager
hold ⌥ tap clip
The Clip Manager lets you edit, display, modify and manage your clips. It gives you a whole new level of power & organization far beyond the humble single clipboard.
As you can see you can create new Clip Managers by selecting the ‘Add/Edit’ menu item see in the screenshot below. Each Clip Manager gets a new number. Usually you would create just one to create or edit Clip Sets or Clips. But you could open 2 Clip Managers and drag clips to other clips sets.
The Clip Manager will appear on screen and will look like this.
Hotkeys:
To open a Clip Manager window from the CP Menu. Hold down the option key and tap a clip in the CopyPaste menu.
In clip manager’s clip set column, control single click can display drop down menu with menu items to create and delete clips.
In Clip Manager’s clip set column, control single click can display drop down menu with menu items to create new clip set and delete existing clip set.
The first column contains Clip Sets. The topmost item is History. It’s a Clip Set of the history of all copies. The Clip History changes over time as you copy new items. The default Clip Set is History which is created the first time you copy some text.
The Clip History is dynamic all other sets are static. You can add things to a normal Clip Set and it stays put till you delete it. To start create a Clip Set named ‘Favorites’. It is a good idea because this is where you can start saving clips you want to keep. Also just like there is a default hotkey to open Clip History (control h) there is a default hotkey to open ‘Favorites’ (you guessed it, control f).
Other possibilities are Clip Sets for Screenshots, Quotes, Reviews, Boilerplate Text (often used replies to people), Favorite Pictures, Icons, Book Info, Audible Book Info, Research, References, Links, etc. Any kind of database of items you want to keep and integrate with copy and paste on your Mac. Then just drag & drop clips using the Clip Manager from one Clip Set to another.
Q: What’s the Clip Manager good for? A: It gives you a window you can leave open onscreen which allows you to edit any clip in any clip set. The Clip Manager is handy for keeping a clip set of clips open that you use to provide answers to questions online. For that click the arrows at the bottom so that only a column of clips remain visible. Then, when you need one, drag the clip/answer you need to your browser, word processor, mail, text editor or any app where you to quickly respond with boilerplate text to. The clip manager is another place you can use actions to act on/change clips. Control click on a clip (in the middle column) to perform actions on its contents.
Q: How do I move clips from the Clip History to my new Clip Set? A: In the Clip Manager, select the Clip History on the left most column. In the center column you will see all the clips. Click hold and drag a clip to your new Clip Set in the left column. You can even have 2 Clip Managers open and drag from one to the other. Try both ways to see how it works for you.
Summary
CopyPaste remembers all copies and cuts.
With the menu open you can type a search term to filter/show all clips whose content matches.
Paste anything by putting the cursor in a field then tapping a clip in the CopyPaste menu. Or use the arrow keys to go down or up the menu highlighting one clip then hit the return key to paste that clip.
Hold down the control key and type the number of a clip you want to paste in the CopyPaste ‘History’ menu. For clips in clip sets type the number of the clip set and a ‘.’ then the clip number. For example, to type clip 7 in ‘Favorites’, place the cursor where you want the paste to occur, hold down control key and type 1.7
To paste a group of clips hold down control 0-3 or whatever starting and ending clip number you want to paste.
There are 2 ways to transform a clip with actions. 1) Tap the ‘Clip 0 Actions’ menu and from the hierarchical menu choose and action to transform the content of ‘Clip 0’. 2) Hold down control, open the CopyPaste menu, hold the cursor over a clip and then from the ‘Actions’ menu select an action to put the transformed clip content in ‘Clip 0’. Then paste with command v.
TriggerClip is a feature that allows you to have mnemonic to instantly type any clip, right into a field or document.
The CopyPaste preferences is where all settings are located.
"Whatever happens in CopyPaste stays in CopyPaste"
Menus
CopyPaste
This is the CopyPaste Menu.
Preferences – this menu item opens the preferences window, the place to control the settings.
Online Help… – goes to this manual
Check for Updates… – allows checking for a newer version. We recommend always using the latest version of CopyPaste.
Send Feedback… – takes you to a contact form where you can pass on your suggestions and let us know if you experienced an issue. Spelling/grammar mistakes in the manual and ways you think we can make anything/everything mo’beta are also very useful. Details and screenshots help.
iCloud Status – is handy if you are having a connection problem with iCloud, it presents the status on Apple’s iCloud services, whether up or down. Purchase/License – shows how to pay for the app and install the license. _________
Grab/OCR Text – select this handy tool, it will change the cursor to crosshairs. Then, like you’re taking a screenshot, drag across any text anywhere on your monitor. The text can be in a picture, website, receipt, pdf, document, whatever, and it will Optical Character Read (OCR) that text and push it to clip 0 and open the clip editor for you to view that text. This saves having to type in text. _________
Emoji – you can open the emoji palette from here but…it is much more handy to use the command to open the CopyPaste Menu (the default is control spacebar) then just start typing the name of the emoji you are looking for, like ‘hand’ or ‘tree’, etc. It also allows find the skin color you want to use by typing tone1 = light skin to tone5 = dark skin. So type ‘waving hand tone4’ to show/select the waving hand in medium-dark tone. _________
Clip Manager – is new way to organize, display, edit and transform your clips. Create new Clip Sets and add new Clips to Clip Sets. You can open multiple Clip Manager windows to view different Clip Sets simultaneously, drag & drop between windows and switch between Clip Sets.
Clip History
In the CopyPaste Menu is the ‘Clip History’, it is a history of all your copies, cuts and pastes displayed in a stack/timeline. At the top of the stack/timeline is the most recent copy, the main clipboard (what you copy to and paste from) sometimes called the system clipboard, we call it Clip 0. The next in this stack is clip 1 then clip 2, 3, 4, etc.
When you copy that goes into clip 0. When you copy something new it’s pasted in clip 0 pushing the older contents to clip 1. As you copy it keeps popping the newest copy into clip 0 pushing everything else down on the stack of clips. All are clips are remembered, creating a history of all your copies.
Clip Favorites
Just ‘Favorites’ for short. This is where you can save clips from the ‘Clip History’ that are more important and you want to keep around to reuse. These clips don’t move over time, they stay in one place. You can depend on them sticking around if you purchased or subscribed to CopyPaste settings, clips and favorites are saved forever. If you haven’t purchased or subscribed then saving is lost when the app is restarted.
Clip Sets
A Clip Set is a collection of clips. It is like a mini flat file database. The main Clip Set is the Clip History. It is a collection of temporary clips while all other Clip Sets contains clips that are permanent till you decide to delete them. From the Clip History you can move a clip you want to keep and reuse in the future to the Clip Favorites which is permanent and stays around as long as you need it.
You can create your own Clip Sets. For example you could create a famous quotes set of clips called ‘Famous Quotes’. To do that, in the CP Menu, just select ‘Clip Sets’ menu item then ‘New’.
This will open a ‘Clip Manager’ window that looks like this:
At the bottom left nav area there is + Clip Set –. Select the + to create a new Clip Set. Make sure to name it something descriptive.
Drag quotes from copies you made in Clip History or drag them from Apple Mail or Safari or any other app. CopyPaste Clip Sets are like small databases for anything you want to keep around, keep handy, refer to and use again.
Clip Actions
CopyPaste Action Menu
This menu has menu items that when selected can act on a clip or clips. For example if, from a clip you chose ‘UPPERCASE’ that clip will be all transformed into uppercase letters and put into clip 0. The original clip is unchanged. The ‘lowercase’ action menu item above would transform a clip to lowercase.
To use Clip Actions on clips in the Clip Manager hold down the control key and click on a clip to see the drop-down menu of all Actions. When a clip is acted upon it puts the result in clip 0 and pushes all other clips down a stop. Try it. Control click on a clip and in the drop-down menu select ‘lowercase’ then look at clip 0 to see and/or paste the now lowercased text.
At the top under the ‘General’ heading are actions that can act on any clip whether it’s text or image or some other object type.
Open With... – shows all your apps that can open the contents of the selected clip
Share To… – gives you a variety of ways to share your clips
Copy to Favorites – moves the clip from the History to the Favorites.
Paste as Plain Text – removes all formatting and pastes that clip. This can also be done by a hotkey and prefs.
We created these actions to be handy and do useful things. We hope you will join us in thinking of new kinds of actions that could be useful for everyone.
Most of actions are pretty obvious. Here are some explanations for some that are not so obvious.
Extract Email Addresses – this grabs all email addresses in the clip and puts the entire list into clip 0.
Extract URL’s – grabs all URL’s in the clip no matter how big it is and puts the entire list into clip 0.
Shorten URL – makes any long boring, un-rememberable and hard to type URL into a very compact URL which is easy to type and pops it into clip 0
Word Count & Frequency – makes a report of every word in the selected clip and the number of times it appears along with total word count, unique words, total sentences and total letters.
Date & Time – this put’s the current date & time in long format into clip 0
Sort Text by Line – takes a text clip sorts all the lines alphabetically.
Preferences
One last very important item is the Preferences. They are found in the menu here.
The preferences for CopyPaste allow customizing it for your use. Here you can turn settings on or off, add features, reset the app, backup the app and enter your license info in the registration area.
At the bottom of each pref page are 2 items. On the left tap the version number to go to the changelog. Onn the right tap the ‘?’ icon for more details on that pref page.
System Prefs
We recommend these settings.
Here you can set a few items and check one.
Launch CopyPaste at login – starts the app automatically at startup.
Check for updates once a week – does that automatically. Or set to different interval.
Show icon and CopyPaste menu in the Dock – has the icon and menu accessible from the dock. Here you can see and start from bottom of the CopyPaste History menu beginning with the oldest clip. In addition to the CopyPaste menu in the dock all the usual options are available that all dock items have.
Check for Updates Now – when tapped lets you know if there is a new version.
General Prefs
Clips Prefs
Save clips when quitting – When this is checked on, then all the clips and settings are saved thru restart free for the first 30 days. After 30 days you can continue to use the app free but it won’t save clips till you purchase and license the app.
Delete duplicate clips – if you copy and item twice only the most recent remains.
Move last pasted clip to clip 0 –
Always paste plain text – some people turn this on to only paste plain text. That means no formatting and no images.
Reduce data types – the option to reduce the data set in the clipboard means that some private types of data and commonly unknown types are removed. Several programs put their own data types into the clipboard which are only valid as long as the document is open and the program is the front program. CopyPaste would store all data types and restores them when you paste. These restored private data types are invalid and cause problems in the program which first put these data types into the clipboard. So this option to remove these data types can help in those cases. This does not apply to most people and most apps.
Paste plain text by command option v – instead of using point 4 above. This allows you to paste plain text when you want by using command option v. Apple and other apps use different commands for this like command option shift v. Our command is short and worked in all the places we tested it. This command is also useful for when you copy a link and a regular paste, command v, shows the title as a link, like this:
Clip Types Prefs or to just paste the link/url use command option v to get:
ClipAppend (Append text on Command-Option-C) – check this item on to be able to append with a hotkey. This allow you to concatenate (add) text to whatever is already in clip 0. You can append text as many times as you want to clip 0. The first append will show in the menu. **(1x) Appended clip **. A second append: **(2x) Appended clip ** More details link.
iCloud – this turns on the use of iCloud within the app. This will be more important when the iOS app becomes available.
TriggerClip – is off by default. When you are ready to try it out, you can turn it on here in, CopyPaste preferences:General:Clips, where the settings seen above are located. Check the TriggerClip box to turn it on. If you want to turn it off just uncheck it here (above) and it disappears from the Clip Managers. Click here to learn more about how to use TriggerClip.
Trigger Keys – the key or keys you want to use to trigger insertion of a clip. If you have ‘Space’ checked then when you type a trigger and hit space in will insert the clip.
Clip Browser Prefs
The Clip Browser is a visual aid to finding and using clips.
The settings (screenshot below) control the opening of the Clip Browser. The hotkey, control b, opens and closes the browser. Best to use that but you can change it if you want.
‘On Side’ allows you to choose the side of the monitor the Clip Browser will appear on.
‘Cursor touches side’ opens the Clip Browser ‘On side’ of the monitor you’ve selected. Put the cusor against that side and it opens, move the cursor away and it stays open. To close the Clip Browser push the cursor against that same side and the Clip Browser will close. You can turn this feature off, by unchecking it, but it can be quite useful.
The best way to understand the clip browser is to start using it. To see and learn how to use the Clip Browser open the open the CopyPaste preferences to the pref panel (screenshot below). Hold down the control key and tap the b key to open the Clip Browser. Now you can adjust the settings in the pref and see the changes in the Clip Browser immediately. Experiment opening and closing the browser, click on clip and drag and drop it into a document, adjusting the size of clips in the clip browser, change the focus size, turn on/off the display of the trigger, title and app icon to see how they look. Also, with your cursor in a field or document, try tapping a clip to paste that clip in where the cursor is. Doing this will begin to help you understand some of the possibilities available in the Clip Browser.
Layout
Currently Train is the only layout. The layout is called train because it’s clips move, when you use the right and left arrow keys or scroll, along together like railroad cars in a train. This allows you to see clips all at once and clips contents visually at a larger size than in the Clip Menu.
Display
Trigger – checking this checkbox on shows the Trigger field. This field contains the trigger characters that when typed are automatically replaced with the contents of that clip. In the screenshot below, the example is the large one in the center. Here the trigger is, ‘li’. Typing the characters li (the initials of lorem ipsum) will cause those 2 characters to be instantly replaced with entire the Loren Ipsum text. Tapping on the Trigger field will open the Clip Manager so you can see or edit the Trigger.
Title – with checkbox checked on title is displayed. this is the title you can give any clip set (other than the History Clip Set). Having the title is an easier way to remember and find a clip. In the screenshot below, the example is the large one in the center. Here the title is, ‘Lorem Ipsum’. Tapping on the Title field will open the Clip Manager so you can see or edit the Title.
Show Frontmost – when checked on (the default) this makes the Clip Browser stay as the frontmost window all the time. If checked off, clicking on a window in another app or the desktop, makes that window frontmost.
App Icon – when checked on (the default) the icon of the app where the clip was copied is shown at the top of the clip like a crown (screenshot below).
Clip Content – this is the copied content. Tapping on the content will paste in the field where the cursor is. Click and drag the content to any document.
Clip Type – at the top left of each clip is the Clip Type, e.g. Text, URL, Image, CSV, etc. The Clip Type is the category of data that you have copied or cut. Each is like a different format of data.
Clip Number – this in number is the order in which the clip was copied. 0 is the most recent copy, often called the clipboard. 1 is the previous copy, 2 is the clip copied prior to that, etc.
Focus Clip Size
This central clip can be blown up from 8x in size compared to the other clips by setting the radio button for this here.
Open Clip Browser
This shows 2 ways to open the Clip Browser.
Customizable hotkey – to open the Clip Browser by default control b but can be changed.
Cursor touches side – when a side is selected, e.g. top or right, then touching the cursor to that side will open the Clip Browser. Touching anywhere on the Right, Bottom and Left sides. But on the Top side, because using the app menus on the Left and menubar apps on the Right would cause spurious opening of the Clip Browser, those areas won’t open the Clip Browser but the empty center area between those 2 will open the Clip Browser. In other words, if you have it set to Top then push the cursor close to the center, top and not over the app menus on the left or menubar apps on the right.
Size
This is where you can adjust the size of the Clip Browser to your liking.
Width – controls the width of the clips Height – controls the height of the clips Gap – controls the size of the gap between clips Pair = Square – when checked allow height and width to move as one, creating a square. Unchecking it can create a rectangle of different size sides.
More to come…
Clip Types Prefs
It’s best to leave these items alone unless you’ve read and understand details below.
The items in the left column above are ‘clip types’ when checked on will go from clip 0 in the main system clipboard and then into the clip history (clip 1, clip 2, etc.). If unchecked then these, ‘clip types’ won’t go into the clip history (clip 1, clip 2, etc.).
The preview items in the right column (above) means those clip types can be previewed by holding down the shift key, clicking on the CopyPaste menu and holding the cursor over a clip. That will show a preview of text, image or url, etc. if you have them checked in above right column.
Clip Types called by Apple pasteboard types are the different types of data that can be shared.
Show selected Clip Types in Clip History – The object types checked in this pref, when copied, go into the Clip History. If you uncheck ‘Text’ then that will be seen in the (system clipboard) Clip 0 but NOT in the clip history like, clip 1, clip 2, etc. Text – all types of text, formatted and plain. URL – any string like https://plumamazing.com, https://plumamazing.com, ftp://plumamazing.com PDF – adobe’s PDF format files. CSV – (c)omma (s)eparated (v)alues file is a delimited text file that uses a comma to separate values. These files are often used for exchanging data between different applications, like spreadsheets, databases and contact managers. Concealed – this clip type and the next 2 are turned off for Password Managers and other apps that conceal data that are meant to restrict the visibility of passwords, Transient – Auto Generated – Image – all types of images, jpeg, gif, tiff, png, etc. Delete images above clip [ 0 ] and larger than [ 1 ] MB from clip history – if you copy and paste a lot of images, photos, graphics that are 1, 10, 20 megabytes or more and you don’t want to have them appear in the CopyPaste history. Make sure this is checked on to indicate that images above a certain size won’t be saved into the clip history and so won’t take up memory. This means they won’t appear in the backup either. But you will be able to copy and paste them normally.
Preview – if Preview is checked on for a object type like, ‘Images’, then they can be previewed in the CopyPaste Menu by holding down the shift key and moving the cursor over that clip.
Each ‘object type’ can be turned if for instance you don’t want an object type to go into the history. Or by turning off preview then that object type will not be able to be previewed. We would like to offer more ‘object type’ in the future.
If you still wonder what the last feature is and how it works, fill your clip history with, text, urls, csv, screenshots, photos, etc., then go and uncheck ‘images’ and look at the menu. Try turning off ‘text’ and look at the menu. Turn them back on. Feel free to experiment.
Menu Prefs
This pref controls options related to the CopyPaste menu and it’s appearance.
‘Open menu at cursor location’ – checking will make the top left corner of the menu appear wherever your cursor is when you tap the hotkey, control h. If the checkbox is off then, control h, will make the menu appear the same way as tapping the CopyPaste icon in the menu bar. Try it by checking that pref and hold down control h.
‘Pixel width of clip menu’ – lets you increase/decrease of the main CopyPaste menu either by typing in a number or using the dragger to the right.
‘In search field type, ;e to open Emoji palette’ – does exactly that. Type ;e and return key, to make the Emoji palette appear. The same can be done with, control e.
‘Colorize each differently’ – it gives all clip sets different background colors in the menu and in the clip manager, like in this screenshot below.
Sound Prefs
Here you can turn off/on sound feedback from each copy, paste or multiple paste. Even if you’re a sound hater like ‘Lewis Walch’ I recommend you try it for a little while before turning it off because it is good feedback on the completion of a copy or cut. Also, make sure to try pasting multiple items from the CopyPaste menu with the ‘Multiple Paste’ sound on just to feel the flow of power. Paste Sequence of Clips
Emoji Prefs
HotKeys
Hotkeys can be see in the table of contents for items that use it.
In the below Hotkeys preference page you can set new Hotkeys for various functions. We recommend you don’t if at all possible. At least in the beginning days of the app which is now. If you have compatibility issues with another app using that then we recommend changing in that app first. The reason is we can’t predict all the variables at this time. If you have to then go ahead.
Exclude
Exclude allows you to turn off the use of CopyPaste in an app. It shows all the apps in your application folder. If you don’t want CopyPaste to work with that app then tap to checkmark that app. Now that app will only use the system clipboard.
iCloud
Here you can turn iCloud on and off.
Use iCloud to backup CopyPaste & connect with CopyPaste for iPhone/iPad.
Advanced
Advanced has 3 tabs Backup, Reset & Limits
Backup
This page (above) is focused on importing archives and clips from the old CopyPaste Pro to the new CopyPaste. Also on importing and exporting in the new CopyPaste.
Backup All Clip Sets & Clips (top half of the screenshot above)
Manual – select ‘Now’ button and a backup is made immediately. You can set where it’s put. The default is to the ‘Documents’ folder. It looks like the above screenshot.
Automatic – when selected backs up automatically and ooks like the above .
‘Daily’, ‘Weekly’ or ‘Monthly’. Your choice in the drop down menu. Default is daily
‘Last backup’ – is the last backup date and time.
‘Backup data path’, is the place where your backups are stored. Default is your Documents folder into the ‘CopyPasteBackup’ Folder
If you’ve left the path to the default then the CopyPasteBackup folder is in your Documents folder. It could look something like this:
Above you can see the folder name contains the date_time of backup.
Inside the CopyPasteBackup folder we be all of your clip sets seen below.
Inside the History and the clip sets folder would be something that looks like this set of clips
Restore All Clips Sets & Clips (Bottom half of the screenshot above)
CopyPaste (new, 2022+) (on the left side)
CopyPaste Pro (old) (on the right side)
History – this imports the clip history from the older CopyPaste Pro.
Archives – this imports the clip archives from the older CopyPaste Pro. These are imported and put in new clip sets
Reset
Here you can click one of the buttons to:
Reset to Defaults – WARNING: it might be good to backup first unless you are sure you want to delete all clips and settings. It will return the app to the way it was when you first downloaded it.
Settings – resets the settings in the prefs to the defaults.
Clear Clips
History – this clears all the clip history list
Favorites – this clears the clip favorite list
Show File
Preferences – opens the folder the CopyPaste pref file is in. Location of preference file is: ~/Library/Preferences/com.plumamazing.copypaste.plist
Clear Clips Sets & Clips
Clear All – clears all clip set and all clips. This is undoable so you may want to make a backup first because it deletes everything.
Limits
This area is for setting the number of possible clips and clip sets. Don’t just set higher unless you need it since it uses more memory.
You can set it higher and lower at any time. Backup first then you can feel free to experiment. If you actually have in the clip history 400 clips with content. And you then switch to 50 for maximum number of clips. It will delete all clips above 50 in the history and in the clip sets.
Share
From this share page you can click a button to:
email us questions, problems and suggestions.
send a tweet out into the twitterverse with info about and link to get CopyPaste
Purchase & License
The CopyPaste app can be purchased from 2 locations online, Plum Amazing Store or from the Apple Mac App Store. Select either toggle below to see differences in the user interface (ui) and detailed information for each store.
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Permissions
IMPORTANT: CopyPaste has a few features that require permissions. They are explained below.
In the past permissions were a given on the Mac and there were few issues. But smartphones are more personal than computers ever were. Users take their phones with them wherever they go and store a lot of information on them. With iOS there were a LOT more users and a LOT more apps and since this was a phone that had cameras, gps, was in constant cellular communication with data and voice and stored financial info, etc., its access became more of an issue. Apple looked ahead and forsaw potential issues and decided to make iOS, watch OS, tvOS and Mac OS very private and very secure. Permissions is a part of that. It’s a relatively new ongoing project.
Requesting permission is a normal part of each app’s initial interaction with a user.
CopyPaste has features that need permissions to be used. When you use these features CopyPaste will prompt you give permission to allow performing that ability.
Below we show what it looks like with the permission on.
To copy, paste and modify the clipboard in an app requires the permission. This is what allows CopyPaste and the older CopyPaste Pro to work with and augment the clipboards abilities. Below you see CopyPaste turned on for ‘accessibility’ in the, Security & Privacy:Accessibility preferences.
To use the OCR/Grab Text feature requires that the Screen Recording permission because CopyPaste needs to select an area and ‘see’ the screen to ocr the characters there. Below is the Privacy&Security:Screen Recording for CopyPaste turned on.
CopyPaste also uses the File&Folder permissions to save CopyPaste backup files to your document folder.
History of CopyPaste
Once upon a time in a kingdom called Cupertino, there was a king. In partnership with a friend and wizard, a wiz named Woz, they both wanted to create a computer for everyone. Computer is derived from a Latin word “computare” which means “to calculate”, “to count”, “to sum up” or “to think together”. So, a computer is a device which performs computāre (from the latin for calculate or estimate). King Steve wanted to create a computer that was, as he said, ‘a bicycle for the mind’. A bicycle increases the efficiency of using human physical energy and a computer can also increase the speed of mental operations and organization to raise human productivity. They both wanted an inexpensive personal computer to amplify their personal productivity and to be able to offer it to everyone. It started with an Apple 1, 2 and other early versions, eventually a new kind of computer called Mac was created.
In that beginning time, Mac apps were not multi-tasking. You could only run and use, one app at a time. To overcome that problem, a technique was needed to move data between apps. Luckily another wizard named Larry Tesler working with a language called Smalltalk first cognized and named the ability to select and move data from one place or app to another, copy and paste. The Mac OS then became the first to use a system clipboard thanks to Bruce Horn, Andy Hertzfeld and Steve Capps who were all wizards that were part of the first Mac team.
The system clipboard allowed copying a text or graphic into a ‘system clipboard’ in one app, quitting that app, launching another app and pasting from that same universal ‘system clipboard’. Necessity was the mother of this invention. At that time, the Mac didn’t have a way or memory to run 2 apps at once so, the clipboard, was a revolutionary invention, time saver and now it’s just accepted like it always existed.
Most of us aren’t consciously aware of it but it needs to be said, “Just like the wheel, copy and paste on the computer, is one of the greatest time-saving inventions and also one of the most overlooked.”
As the years passed the Mac OS became multi-tasking and the clipboard became even more essential. As wonderful as the regular old clipboard is, some limitations have always hampered it’s full potential. The issues are: there is only one clipboard; you can’t see the contents of that system clipboard (its invisible); and the moment you copy something the previous clipboard is forgotten. That raised a question. How could those problems be solved?
A bright knight named Peter Hoerster, was inspired to code an app that removed those limitations. Peter and Julian (me) worked together to create the first app which allowed any user of the Mac to use, display and remember multiple clipboards from within any app. We created essential new words to describe all the new features of this multiple clipboard app and named it, CopyPaste. The addition of CopyPaste allowed any user to extend the original clipboard, make the invisible clipboard, visible, and add new abilities like transforming the content of clips. CopyPaste was born in 1993. Every year since CopyPaste has grown better, more powerful and more popular.
Times change. CopyPaste has been completely re-thought, rewritten, coded in a new language named Swift, and uses the latest Apple technologies, like iCloud. CopyPaste in 2023 takes another step giving users a whole new level of productivity, power & organization. CopyPaste augments ye olde humble, invisible, forgetful, yet wondrous, single system clipboard.
A: That only happens when you run the older CopyPaste Pro and the new CopyPaste running at the same time. Only run one at a time. Only run one app that edits the clipboard at a time. Make sure you are not running the old CopyPaste Pro by accident by going to it’s prefs and unchecking the, ‘Launch CopyPaste Pro at login’.
2. The notch in the middle of the screen on some new MacBooks can block menu bar apps. A: To test this. Open up some space in the menu bar. Try quitting all other apps especially all the 3rd party (non Apple) apps in the menu bar. Launch CopyPaste and try again. It’s mostly a question of having enough space in the menubar to support all the menu bar app and not have some disappear under the notch.
3. A conflict with some other 3rd party (non Apple) app.
A: Try quitting all other apps especially all the 3rd party apps in the menu bar. Launch CopyPaste and try again.
A: The 2 apps are very slightly different. They are the same app in features from the users point of view but the 2 apps are different in a few ways. Each uses a different store, this means links and methods for sales are different, licensing the app is different and a variety of other small technical differences. IMPORTANT: if you have clip sets and clips in the CopyPaste app that uses the PlumAmazing store and you download and launch the Apple Mac Store version then it will start in an empty default state, you won’t see your previous library of clip sets and clips. If you have to switch from one to the other you will need to do a backup of clip sets and clips first and restore in the other version.
Open the manual in a browser. Go to the “File” menu and select print you will see this dialog:
Turn off the ‘Print headers and footers’. Then choose in the drop down menu at the bottom ‘Save as PDF’. That way you get the freshest version of the manual. Manuals change most in the beginning
This link for the manual is from 5/24/21. Because manuals can change everyday you may want create your own more up to date version. Option click on the link to download the file: CopyPaste for Mac Manual Page | Plum Amazing
A: Mac OS 10.15 or higher is fine for most things. 10.15 does not allow the iCloud abilities. The Clip Browser requires Mac OS 13 or higher because it uses newer elements of SwiftUI. Generally, the more up-to-date the Mac OS the better.
A: Currently, CopyPaste can create up to 250 Clip sets and 500 clips for each clip set. Which totals 125000 records in database. Don’t set higher than you need. The setting can be updated any time in the prefs:advanced:limitations
0) Make sure you have the latest version. 1) Restart the app. Try it again. 2) Don’t run CopyPaste at the same time as CopyPaste Pro or any other clipboard tool. Only one at a time. 3) If a hotkey doesn’t work, you have another app competing to use that hotkey. Change the hotkey in the other app if you can. 4) Take note of the steps that cause the issue. Take screenshot(s) or screenvid if that will help us understand. Email us. If you can give us the steps to reproduce an issue here then we can see the problem and that helps us fix it. 5) If you have a crash email us the console log. 6) In the CopyPaste menu there is a menu item called, ‘Send feedback‘. Always use that to send us feedback and details, it goes to our helpdesk.
Q: On launch the CopyPaste icon does not show up in the menu bar. A: Mac OS hides menu bar apps when there is no space left in the menu bar. This is a common problem on MacBooks with a notch. Quit all menu bar apps to free up horizontal menu bar space then launch CopyPaste.
There are a number of ways. First, go back and read about ‘Clipboard Types‘ by tapping here, Settings there will prevent items passing from Password Managers into the Clipboard History.
In addition (optional) this applies to 1Password and other major password managers. Go to the preferences and set ‘Clear clipboard contents after x secs’
A: It’s possible you are using those hotkeys already in the Mac OS. We recommend changing those but if you can’t then CopyPaste has pref panel that allows changing some. The key commands work unless blocked by something else. Let us know if you have any issue with a command.
In your first 2 weeks it’s best to stick to the default settings if you can. It will avoid problems and make learning the app much easier. If some other app is using one of the control key settings that CopyPaste uses it’s better to change the other app. At least for now.
A: It’s possible, so, it’s best to just use CopyPaste for now. If you have the older CopyPaste Pro, the same thing applies, only have one running at a time and quit it if you use another.
A: There are 3 ways to do that. 1. Hold down control then hold the mouse over the clip you want to move and you get the drop down ‘Action’ menu. Select the, ‘Move clip to…’ item to move them to a different clip set. 2. Open 1 Clip Manager windows. Then drag clips to another clip set. Tap and hold down on a clip in history and drag to the different clip set. 3. Open 2 Clip Manager windows. Then drag clips in one clip set in one ‘Clip Manager’ window to another clip set in another window.
The default is 50. We recommend stick to that for now till we have more experience with it. You can experiment, it doesn’t hurt. But if you experience an is issue move back to 50. This can be changed in the prefs advanced:limitations
A: The older CopyPaste Pro was written in Apple’s older language Object-C. The new CopyPaste was created with Swift which is Apple’s latest language. CopyPaste is rewritten using totally new code using Apple’s latest API’s to recreate many ideas in the old CopyPaste Pro and many ideas & features we’ve always wanted to implement to take CopyPaste to a whole new level. Networking was not important in the old CopyPaste Pro. The new uses networking and iCloud and to connect with other devices like iPhones, iPad and other Macs. This was more challenging than anything we’ve done before but we hope it adds a new dimension to CopyPaste’s usefulness.
Not even close! It’s just a baby. But even so it’s really useful and many have switched to it already. That’s why we hope you will test and perhaps even purchase, even though it’s not yet version 1.0. Support is needed for continued development. The old CopyPaste was developed strongly for a decade then slowly over the next dec. That was a fun time for you all and for us. It’s going to be like that, but we hope even better.
There is an enormous amount of design and coding needed to fulfill our dreams for clipboard infrastructure with attendant ui and new features. There is a LOT of challenging work to implement all the things we want to do. For example 1 coder could work full time just on the ocr menu item, 1 coder could work full time improving the emoji item in Copypaste, 2 coders could easily work full time on iCloud integration on Mac and iOS, we could easily use 1 ui designer full time, clipboard features and actions could easily absorb the talents of 3 coders for Mac and iOS. We don’t have anywhere near those kind of resources. So, development could easily go on for years. Buy the app and that supports 20 mins of a coders time. If you want to speed it up from taking years to taking months then buy more copies of CopyPaste and give them away as presents and that all goes into the app and speeding up the coding.
Every purchase is important and every contribution is appreciated but better than that, because, it comes back to us all as a better app that augments our creativity and productivity.
For years CopyPaste Pro users had a taste of the incredible power of more than one clipboard. There is still much more to discover and uncover. Now is the time. We understand the clipboard so much better now and Apple has given us these incredible foundational tools to build with. The clipboard is central like a hub to everything we do on the Mac. This version of CopyPaste is a GIANT ongoing project to reveal that vast untapped potential. Thanks for your support.
If you have feedback about CopyPaste reply thru the apps, ‘Send Feedback‘ CopyPaste menu item, to let me know. All feedback is welcome, bugs, ideas, spelling errors, questions, etc.
You can capture the entire screen, a window, or just a portion of the screen to the clipboard by adding the control key to screenshot commands as seen below.
Action
Shortcut
Capture the entire screen to the clipboard
Press Control-Shift-Command-3.
Capture a portion of the screen to the clipboard
Press Shift-Command-4, the cross hair appears, release all keys. Move the crosshair pointer to where you want to start the screenshot. Hold down the control key to put screenshot on clipboard. Press the mouse or trackpad button, drag over the area you want to capture, then release the mouse or trackpad button.
Capture a window or the menu bar to the clipboard
Press Shift-Command-4, then press the Space bar. Hold down the control key to put screenshot on clipboard. Move the camera pointer over the window or the menu bar to highlight it, then click.
Capture a menu and menu items to the clipboard
Open the menu, press Shift-Command-4, then drag the pointer over the menu items you want to capture. Hold down the control key to put screenshot on clipboard. Release mouse button.
Open Screenshot save to files
Press Shift-Command 5. Details below.
Capture the Touch Bar
Press Shift-Command-6.
Screenshot or Video to File
Press Shift-Command 5 and let go. The palette (below) appears at the bottom left of your screen. The icons on left side of the palette below are for screenshots and the right side for video.
Screenshot files by default are saved to your desktop with the name ”Screen Shot [date] at [time].png.”
Close or cancel Screenshots by tapping the x icon on the left side of the palette.
Select ‘Options v‘ (see screenshot below), to display drop-up menu (right screenshot). Options vary based on whether you’re taking a screenshot or a screen recording. For example, you can choose to set a timed delay or show the mouse pointer or clicks, and specify where to save the file.
Show Floating Thumbnail option helps you work more easily with a completed shot or recording—it floats in the bottom-right corner of the screen for a few seconds so you have time to drag it into a document, mark it up, or share it before it’s saved to the location you specified.
Remember Last Selection is very handy. Say you want to make a video that’s exactly the same size in pixels on a certain area on the screen. Having to select that exactly area each time would be incredibly boring. Remember last selection does exactly that, the selection is the same as the last. Making it incredibly easy to make a sequence of similar screenvideos.
Show Mouse Pointer shows the mouse cursor in screenshots and screenvideos.
Close or cancel Screenshots by tapping the x icon on the left side of the palette and the Esc key cancels selections.
Now with CopyPaste running whenever you make a copy from the Edit menu or by command c it remembers that copy and adds a one line preview of that clip to the Clip History. At the bottom of the screenshot (right) the last 3 copies are displayed at the bottom of that menu next to the numbers 0, 1 and 2. 0 is the most recent copy and the higher numbers are progressively older copies. CopyPaste acts like a stack, ledger or log of every copy you made. It’s a time machine of all your copies or cuts. You will soon find this to be very very handy. CopyPaste magnifies your productivity and saves you from an immense amount of frustration. 
Setting up iCloud with CopyPaste
Hotkeys:
All those copies you just made are now in the Clip History. CopyPaste keeps a timeline or database of copies and cuts which we call clips. All together they are the Clip History. The screenshot below shows how each new copy made is added at clip 0 pushing the stack of previous copies down to the next slot. In the screenshot below clip 0 is newest and clip 7 is oldest. The copied text was made to help you grok the process.
The preferences for CopyPaste allow customizing it for your use. Here you can turn settings on or off, add features, reset the app, backup the app and enter your license info in the registration area.
