PropBase – Sets, Props, Costumes Database

End the Chaos. The powerful & professional workflow system for running a coherent studio, theatre or production facility

PropBase - #1 Set Costume Prop Database For Theatre Movie 2 propbase


The most powerful and professional database for organizing

1. PropBase – allows an organization with a large number of props from plays, movies, etc. to keep track of its inventory, to rent or lend, invoice, bar code, check in/out, perform accounting, track, bar code/QR code printing and scanning using blue tooth scanners and more. With this database it is possible to set up an warehouse theatre props for an entire state. Why have the sets, props and costumes for ‘Peter Pan’ or ‘Fiddler on the Roof’ created over and over each year? Save money, reuse warehouse props, sets, and costumes. Share or rent the props and sets. Sign them out and sign them back in. Best of all you can find them fast. This is the props and sets database for the theatre and movie industry. Also grammar schools, high schools, colleges and universities.

2. Video Equipment Rental Database (VERD) – This is an invaluable database for companies with a large inventory of cameras (video and still), lighting, props, cables, sound equipment, and various other equipment which is rented out short and long term. This database allows a video equipment rental company to inventory, rent, invoice and track the equipment at all steps in the process. It allows doing the rentals faster, more consistently and efficiently.

Both databases are based on the popular and easy to use but comprehensive Filemaker database for Mac, Win, iOS, Android & Web. Run them from the web to work on all devices. As you grow and your needs and assets grow, the database can grow.

Contact us for more details, pricing and a demo.

Most major rental database systems available take the “one system fits all” approach requiring customers to adapt their processes to the software. We have found that the different types of rental businesses often have their own unique business model.


✓ Easy to use

✓ Price and tax calculations

✓ Easy Quote Generation

✓ Invoice generation

✓ Powerful Inventory tracking

✓ Integrated email

✓ Importing/exporting data

✓ Bar & QR code printing and scanning

✓ Scheduling

✓ Powerful tracking

✓ Inventory grouping

✓ Reports

✓ Image display

✓ Multi-threaded

✓ Cross platform – Windows, Mac, iOS, Android and Web based.

✓ Total customization of all features

✓ Database platform: FileMaker. The best database for Mac, Win, iPhone, Android and Web

Some areas of functionality that can vary dramatically include the rental quote creation process, inventory management, customer based inventory display and inventory scheduling.

The Rentals System includes the ability to manage clients and contacts, create rental quotes with automatic generation of linked delivery work orders and invoices, integrated emailing of rental quotes and invoices, inventory management including flexible grouping of inventory items as well as integrated “missing and damaged” tracking and reporting. 


We will customize PropBase according to your needs. The first 10 hours are free:

  • the creation of rental quotes
  • the inventory management process including bar-coding
  • the grouping and display of inventory images within the system
  • the inventory scheduling process

The initial customization of these features is included in the sale price of the system. Further customization is available at anytime during the life of the system for a reasonable charge.

PropBase is built/programmed in Filemaker the easiest to use and most powerful database running on Mac, Win, iOS, Android and the Web

Pricing for PropBase

Organization TypeProBase PriceIncluded
For-Profit Company$3000PropBase & 10 hours of customization/support free
Theatre Company$2000PropBase & 10 hours of customization/support free
Education or Non-Profit$1500PropBase & 5 hours of customization/support free
OptionsAfter the free first 10 hours then these options.
Customization/Programming$150/hourFor up to 9 hours for customization. (pre-purchased)
Customization/Programming$125/hourFor 10 hours to 49 hours for customization (pre-purchased)
Customization/Programming$100/hourFor 50 hours or more for customization (pre-purchased)
Tech Support$250/yearFor support (email/phone support & bug fixes)(pre-purchased)
Data Migration$250/instance
Requires scheduling of time to update the file. (pre-purchase, as required)
Minor UpgradesFreeDoes not include data migration if needed
Inventory database for props, costumes, wigs, uniforms, lighting, sets, etc for Theatres, TV, Schools,

Contact us with questions an for a free demo.

PropBase - #1 Set Costume Prop Database For Theatre Movie 3 propbase


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Thank you!

Plum Amazing, LLC

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