Essential – Text Expansion, Multiple Clipboards, Notes, Reminders, and Scripting
Reduce clutter in your menubar by having a multi-clip copy paste utility, a text expansion tool, notes, reminders and scripting all in one place and working together to increase your productivity. Do less and accomplish more. Download free and try it out.
Text Expansion, Multiple Clipboards, Notes, Reminders, Handy Automation and More for Mac
Essential is a productivity tool that combines a number of (essential) tools in one handy menubar app. The 5 main tools are:
Text Expansion – instantly type repetitive text like your name, address or resume with a shortcut of a few characters.
Multiple Clipboards – based on the original multiple clip app CopyPaste.
Notes – a handy place to keep your notes.
Reminders – this is the reminders app you use on Mac OS but now in the menubar
Scripting – scripts that provide small but powerful abilities from the menubar.
Download and install it then you can learn it’s features as needed. The 2 main features are text expansion and multi-clip tool and those are very easy to use and instantly useful for everyone.
1. Text Expansion (yType)
Text Expansion amplifies your typing ability. Type a few characters (shortcut) to paste a much larger block of text (expansion) like your name, a url, picture or even several pages of formatted text instantly anywhere on your Mac in any application.
Do you get tired typing the same url, address or response letter all the time? Save hours of time, typing hundreds of characters and the strain on your hands, eyes and brain of doing the same thing over and over. This is what computers are for. Use yType and type a few letters and a space to pop into any document a word, a sentence, a page, 20 pages or even more instantly. Use yType to ‘do less and accomplish more’.
Do you have Hippopotomonstrosesquipedaliophobia? That is the fear of long words. Seriously, it is a thing. yType is the cure for this dreaded disease which afflicts children like the Hawaiian boy (a real person) whose name is Kananinoheaokuuhomeopuukaimanaalohilo. yType would allow him to type just ‘ka’ and a space or return to expand his whole name instantly saving him thousands of hours he might otherwise spend during his lifetime just typing his own name. Here is another Hawaiian who could benefit from using yType for her name.
✓ create a shortcut (a few letters) to enter large blocks of text or pictures and formatted text in any mac application.
✓ copy and paste or drag in the blocks of text, pictures or formatted text.
✓ use variables to insert the month, day, year, time, cursor, timezone.
✓ embed one variable within another.
✓ search thru all shortcut/expansion pairs.
✓ available in English, French, Russian, Spanish, Italian, German, Swedish and Japanese. Please help us add your language.
2. Multi-Clip (CopyPaste)
The first and most popular multiple clipboard utility to display, archive and edit clipboards is built into Essential. See and edit any clip in your history of copies or in the more permanent clip archives. Save multiple clipboards through restarts. It is not exactly the same as CopyPaste. In many ways it is better. Incredibly useful, timesaver, lifesaver for all Mac users.
✓ keep a running history of everything you copy.
✓ paste by the number in the history or use the Clip List a window that pops up on a key command or when it reaches the edge (customizable) of a window.
✓ access all clips from the menubar. Use the Manager to add, remove or rearrange clips in the History.
✓ create a shortcut (a few letters) to enter large blocks of text or pictures and formatted text in any mac application.
Simply a centrally located handy place in the menubar to be able to create, edit and archive your notes.
This is Apple’s Reminders app but made handy by being made available instantly from the clipboard. All info is available in any app on any Mac or iOS device within the Reminders app.
This allows simply scripts to make handy utilities for counting chars on the clipboard, reformatting text and many other time consuming tasks that can be taken care of in an instant with the tap of a button.
One menubar app that provides the usefulness of 5 apps instantly at your fingertips.
Essential requires Mac OS 10.9 – 10.14 or higher.
- delete key fixed
- in clip manager control click on a clip to get a drop down menu that selecting delete or new (for a new empty clip).
- now hold down the option key when pasting from anywhere in the app to paste text without any formatting.
- 2 ways to delete a clip.
1. in the manager select a clip and tap delete key
2. in the clip history hold down control key and select a clip to delete it.
- prefs not saved in new account fixed.
- ykey now notarized! yet another new apple security feature added before before it becomes required in upcoming mac os 10.15
- added emoji palette access from main menu. allows display and selection of emoji for entering into documents.
- user customized hot key for emoji palette. very handy on the mac
- added a clip history window instantly available from mousing to window edge. showing clipboard history instantly is useful. it makes all previous copies very available
- added on/off switches that show clearly in green when switched on
please keep the feedback coming. we want essential to be the most efficient machine for getting things done. do less and accomplish more.
- added but to show emoji keyboard anywhere, in any app on mac
- put char count at the bottom clips in the manager.
- changed terminology in app. shortcut is a combination of trigger, expansion and trigger name. to make it clearer.
- changes in registration info
- ui changes to backup dialog
- fixed crash in the clips 'copy to notes'
- no longer possible to have 2 shortcuts with the same trigger.
- more misc internal changes for security
- works great on mojave mac os 10.14
- backup & restore works for google drive, icloud and dropbox
- improved ui for dark mode.
- miscellaneous ui changes and fixes
- now backup shortcuts, clips, notes, scripts, etc to icloud, dropbox, google drive or local folder.
- many other behind the scenes fixes and improvements
- modified user interface
- for new users ui only shows clips and shortcuts
- by default starts displaying only shortcuts and clips. other features can be turned on in preferences.
- MANY changes to UI
- essential can now be set in preferences to backup daily, weekly or monthly to local folder, icloud, google drive or dropbox.
- testing and improving backup options
- many changes in ui
- fixes on backingup to icloud
- works great in 10.14 and dark mode
- fixes for many scripts
- 'check for updates' (sparkle) now works. you may need to manually update to this version but after this it can check and install semi automatically. you set interval daily, weekly or monthly to check for updates.
- count chars in clipboard is in the menu in red. open to comments on this.
we will now be focusing on essential. now is the time to let us know your suggestions and bugs you find.
- name field appears in shortcuts hierarchical menu
- fixed the issue when selecting the registration menu then it did not load the registration page.
- fixed string of numbers loading too fast.
- first release
Text Expansion, Multi-Clip, Notes, Popup, Reminders, Scripting, Etc. for Mac
4/5/19 Essential is a work in progress. It is solid and we use it but it is new and we know what it can and can’t do. If you are new to Essential we recommend that you start simple just learn about the text expansion and the multi-clip tools.
If you start using Essential please give some feedback. Let us know what you like in it, what is is missing and what is broken. The manual needs updating and your feedback and questions will help prompt us to fill in the gaps in the manual. There is a lot undocumented. If you bump into something you don’t understand please ask.
Essential is a multifaceted productivity tool that runs in the background to amplify productivity on the Mac. Essential is the successor to yType. yType was just a text expansion tool. Essential in a centralized utility that gives you multiple clipboards, text expansion, notes, reminders, popups like in iOS, scripting and more, all in one app.
Essential requires 10.7 or higher.
Shortcut – the abbreviation that expands into a block of text or an image.
Expansion – this is the block of text the shortcut expands into. An expansion can be plain text or formatted text and optional pictures.
Shortcut/Expansion Pair – this is the ‘shortcut’ and the ‘expansion’ items together. The shortcut is replaced by the expansion when typing. Sometimes we just call this pair a Shortcut.
Variable – a symbol you can place in the Expansion field that when called can expand into the current date, time, etc. There are many types of variables.
Shortcut Variable – a Shortcut can be made into a variable when surrounded by a few extra characters. They can be inserted into other expansions when selected from the Shortcut Variable drop down menu.
Clip – is an object copied to the clipboard using the copy or cut menu items or hotkeys.
Clipboard – is the container for one clip. Mac OS X provides one system Clipboard.
Clip History – is the shifting stack or chronology of clips copied/cut over time.
Essential combines 5 major tools in one menu item:
Multiple Clips (recommended)
Text Expansion (recommended)
Popup (leave off for now)
Reminders (leave off for now)
Notes (leave off for now)
Scripting (leave off for now)
When the app is opened it’s lightbulb icon sits in the menubar like this:
Select ‘Essential On’ or ‘Essential Off’ to turn all of Essential on or off
Select Info to see the menu above which contains:
About – version number and other info.
Online Manual – this manual.
Suggestions and Bug-Reports… – send feedback.
Purchase… – find out more about buying the app.
Double click the Essential icon and it will launch the app and you will see Essential’s lightbulb small icon on the right in the top menubar.
If you are updating from yType there is info in the FAQ about importing old info.
IMPORTANT: The first time Essential starts up it needs your permission to access to certain services. Very important to do for Mac OS 10.13 and 10.14 (Mojave).
Click ‘Open System Preferences’ and you will see this:
At lower left click on the lock icon and sign in with your user name and password for that Mac.
Then click the little box next to the Essential icon above so you see a checkmark like this:
Now click on the light bulb icon on the right site of the top menu and you will see this drop down menu.
Essential is now ready to increase your productivity.
A shortcut in Essential allows you to type an abbreviation or a larger block of text, image or image & text. Simply, enter an abbreviation (shortcut) and then a block of text and/or picture/formatted text (expansion). Now typing that abbreviation, what we call a shortcut and a space or return will insert that text which we call an expansion.
Type a few characters (shortcut) to paste a much larger block of text (expansion) like your name, a url, picture or even several pages of formatted text instantly anywhere on your Mac in any application.
create a shortcut (a few letters) to enter large blocks of text or pictures and formatted text in any mac application.
copy and paste or drag in the blocks of text, pictures or formatted text.
use variables to insert the month, day, year, time, cursor, timezone.
embed one variable within another.
search thru all shortcut/expansion pairs.
available in English, French, Russian, Spanish, Italian, German, Swedish and Japanese. Please help us add your language.
Turn on or off Shortcuts via the preferences or thru the menubar.
Example Text Shortcut
Double click on an empty space under the ‘Shortcut’ field or hit the + sign at bottom right. A new shortcut/expansion pair is created. Enter the ‘Shortcut’ at top right. The shortcut could be character or characters. Lets use:
The expanded text could be your address:
John Smith 100 Main St. Fairfield, IA 52556
Put that text in the ‘Expansion’ field at bottom right. Now when you type mya and a space or return then that address will instantly pop into the document.
Example Picture/Styled Text Shortcut
Create a new shortcut by hitting the + button. Type in a shortcut like ;whale Now drag a picture into the expansion box. Now every time you type ;whale you will insert that picture.
TIP: You can type in a URL (https://plumamazing.com) in as either plain text or into formatted text. In the formatted text control click on the URL to edit it.
If you make a shortcut a regular word in your language then you can’t type that word without getting the expansion. To avoid this we make shortcuts that are not words.
In some examples we start the shortcut with a semicolon because it is an easy way to type fast. It also lets us put a memorable name to it. But using any character is fine.
Tips to develop your own naming system for shortcuts.
Making shortcuts a combination of a rarely used character combined with a descriptive name helps in recalling them. Using a rarely used char in front of the descriptive name allows you to create easy to remember groups. Like ; could precede the first letter of a url like p so that ;p could expand to https://plumamazing.com and be easily remembered.
Experiment and be consistent, over time you will develop your own pattern.
Using the ; for all the url’s of your websites can be a handy mnemonic but you can use anything.
qbizletter Dear Sir, ….
Using the letter q and a recognizable name could be a good technique for often used long messages, they can even be pages long. Then you can type the few letters of shortcut and have that expand into quickly into a long email.
IMPORTANT: Finding a good ‘Trigger’ means as few letters as possible that you won’t use in regular wrinting. To find a trigger use a dictionary site that allows finding every word with those few letters. Let’s say you think ‘obf’ might make a good ‘Trigger’ test it here like this:
That site tells you what words end with those letters. In this case most are acronyms you will never use. So, it makes a good triggger. You don’t want to use a few letters that you’ll type every once in awhile and be surprised by an expansion.
Settings in Shortcut
Here you can change these settings:
Start Essential at Login – saves time when you restart your computer.
Add Space After Expansion – does exactly that.
Show Icon in Dock – if checked shows the app in the doc.
Below is the variable drop down menu.
Add any of these variables in the expansion area add your own trigger and you can now
type the time, date, etc instantly without having to look it up.
Use %Y %m %d for year month and date by choosing those variables. Put them in any order you want.
Click on cursor variable to put in this %| which after expanding all triggers and variables will set the cursor to be right there where you put the variable.
Shortcuts are just different kinds of variables. To use Shortcuts as variables just choose Shortcuts from the variable drop down menu. Here to the right ->
Choosing them from that menu is the best way but its simple to create them yourself. Surrounding Shortcuts with a few certain characters makes them variables. They look like this %shortcut:yourshortcutname%. They all start with %shortcut: then your shortcuts name then a % at the end. We call these Shortcut Variables.
Example: Lets say you have 20 letters you want to have in Essential and at the end of each one you put the same thing your name, the date and the time. First you could create a shortcut variable for those 3 items (your name, the date and time) and call it nd. Then in Essential add that Shortcut Variable to the end of the first letter put
You can then use this shortcut variable in the expansion area of yet another shortcut/expansion pair. Placed within another shortcut/expansion
%shortcut:nd% will expand into name, date and time.
FAQ for Shortcuts
Q: Can I import shortcuts from the old yType app? A: That is no longer possible. Over the long evolution Essential totally changed yType’s format.
What you can do is open the pref file:
user/library/preferences/ com.plumamazing.ytype.Dictionary.plist in your favorite text editor.
Scroll down to your first shortcut it will look something like this:
Have Essential app open in the shortcut manager. then create folders for your old shortcut and then create your new shortcut. Copy & paste the main content (in this case ‘Plum Amazing’ seen above) from that file to the new Essential shortcut. Then give each shortcut a trigger (that is the new name for shortcut in Essential) and a title/description (optional).
Q: How long can expansions be? A: There is no limit.
Q: How short can shortcuts be? A: 1 letter but we recommend longer otherwise you can’t use that letter by itself without suddenly getting surprised by text shooting out every time you type it and a space. 🙂
Q: Can I delete your shortcut examples? A: Sure, just select them and hit the – minus button
Q: Do I have to buy Essential? A: After 30 days we remind you to purchase the software. You don’t have to but we hope you find it useful enough that you want to. Your payment is small but it helps us pay for programming, website, sales, tech support, design and the continuing evolution of the app. We have lots of ideas to make Essential even more essential in the future and the price will go up over time.
Q: I use a % in an expansion but it disappears when triggered. A: This is the symbol for a variable. To make % visible and work use two like this %%
One of the revolutionary features that came with the Mac in 1984 was the unique ability to select text or pictures, etc., then copy that data into a clipboard, in order to hold that content temporarily, and then paste it in the same application or in a different one. The clipboard was used to transfer all kinds of info between programs on the Mac. Later, this feature was adopted into other operating systems. Our app CopyPaste was the first app for the Mac to add multiple clipboards. Essential has this feature as one of it’s abilities called Clips.
Clips in Essential uses the Mac Clipboard and operates in a similar way but it adds search, editing, usage and display of multiple (infinite depending on RAM memory) clipboards.
In the above screenshot you can see that selecting Clips from the Essential menu allows you to see a hierarchical menu that starts with:
Disable Clips: enable or Disable clips by selecting this item. Manager: open or close the Clips Manger window. Delete all: deletes all clips in the history. Search: search for a word or phrase in all clips.
Clips History: is the title of what comes below.
;0 – this is the Macs main clipboard. Hit cmd v or ;0 to paste the clips contents. ;1 – this is clip 1. Type ;1 to get the contents of this clipboard. Very handy. ;2 – this is clip 2. Type ;2 to get the contents of this clipboard, etc for ;3…
The Manager for Clips is where you can search and edit clipboards. It looks like this:
Notes is a simple note taking app and a place to keep important notes. The Manager for Notes looks like this screenshot to the left. There you can create, view, edit and archive notes.
Info to come.
Reminders is a Mac and iOS app by Apple. It can hold reminders and to do lists. It is synchronized between all your personal iPhones, iPads and Macs. Reminders in Essential puts the features of Reminders on the Mac into the menubar for quick access. If you know Reminders on the Mac or iOS then you know how Reminders in Essential works. Here is a screenshot:
Open the ‘Reminders Manager’ to add, remove or edit reminders. The Manager looks like this:
Here are the settings for Essential:
General – options for launch of the app. Hot Keys – display and edit all the key commands for major parts of the app.
Open Essential – click the button to set the hotkey to open Essential.
Selection to Expansion – highlight any text hit this key combination and Essential will open with that text in the Expansion area. All you have to do is type a shortcut.
TIP: To set the hotkey button hold down any of these command (), option ( ), shift (), control ( ) and any regular key (a, b, c…1, 2, ‘,…) to change/set that hotkey.
Sound – change the sound settings for the app. Popup – like in iOS when on this allows selecting an item shows a popup with options like copy, paste, spelling, definition. Shortcuts – these are the settings for the shortcut tool. Clips – set the number of clips in history and other options for clips. Notes – no settings yet. Scripts – no settings yet. Reminder – set reminder length and reminders displayed. Advanced – where the preference files are located for Essential Backup – backup locally or to the cloud from here. Registration – when you are ready to buy the app and purchase you will receive a registration key to copy and paste to here.
Q: Where are Essential files located including the preferences? A: Essential is an application and should be in the application folder.
Go to the Advanced preferences to see the locations of other file locations
The files contains all the data for Essential. Make sure to use the Back Up feature to back up data locally and to the cloud occasionally.
If you have questions please make sure to read the manual and faq first then feel free to contact us. We especially enjoy hearing your suggestions.
Also if you would like to see the application or this manual in your language so more people in your country can use Essential then please contact us. There is a short list of english text that you translate which we then pop into the app to localize it for your language.